Partnerships Coordinator - Tenders Global
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Partnerships Coordinator

Danish Refugee Council

tendersglobal.net

Job Description

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Description

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DRC Somalia is looking for a dynamic and experienced The Partnerships Coordinator will be responsible for establishing and managing effective working relationships with DRC core sub-grantees in Somalia, government, consortia, academic institutions, and private sector, etc. In consultation with the Business Development and Grants Manager, he/she will ensure implementation of DRC’s Partnership Policy in line with DRC global standards and donors’ rules & regulations.

The post holder will be responsible for the mapping, facilitation of the partners’/sub-grantees institutional capacity building, management, and strengthening of the partnership’s unit.  He/she will need to ensure partners’ compliance with DRC’s contractual obligations. This position will ensure that the country and global level strategy for partnerships and localization is met

Responsibilities:
Partner Engagement, Communication, and Coordination:

  • As DRC Somalia main point of contact for sub-grants management, maintain communication and relationships with local and international partners, ensure that partners are effectively involved in the project and their feedback is channeled back to DRC management.
  • Coordinate transparent negotiations with the selected partner to determine mutual rules of engagement governing the partnership; methods for achieving project success; how to ensure accountability and learning; and measures for strengthening capacity.
  • Participate in external foras to represent DRC Partnership Department ie. National NGO Consortium, and Regional Office, etc.
Partner Vetting, Capacity Assessment, Due Diligence and Subgrant Agreements:
  • Lead in undertaking partner vetting and partnerships capacity assessments in line with DRC global requirements/tools at different areas offices and to ensure donor requirements are met.
  • Support organizational capacity assessments for sub-grantees and other partners.
  • Prepare partner sub-agreements and sub-grant agreements in line with the DRC Partnership Policy.
  • Develop all DRC Strategic MoUs with states and federal government.
  • Support all area offices in Reviewing MoUs.
  • Oversee the review and finalization of MOUs/SGAs and their Amendments, as well as the facilitation of CD signatures in accordance with the Scheme of Delegation.
  • Contribute DRC Localization agenda commitments.
Partner Meetings, Follow up, and Reporting:
  • Oversee partners’ programmatic and financial reporting, ensuring that quality reports are submitted in a timely manner.
  • Monitor and evaluate the quality of sub-grantees’ reporting and provide training on reporting procedures and mechanisms, to ensure improvement and impact.
  • Provide day-to-day administration of sub-grants, including tracking budgets, payments, compliance, modifications and reporting, and alert the Business Development and Grants Manager regarding any performance or financial reporting issues.
  • Facilitate/conduct start-up workshops with relevant staff from the partner to ensure induction in critical compliance requirements, as well as introduction to the relevant donor’s profile and requirements.
  • Support the program team to monitor the programmatic progress and capacity of sub-grants against the sub-grant agreements and work plans.
  • Conduct period reviews/visits to sub-grantees to ensure technical, financial, and administrative compliance with the specific Donor rules and DRC partnership policy.
  • With support from the M&E team, support programmatic reporting for partners ensuring all procedures are followed.
  • Liaise with finance and program staff for partner-related information or financial issues.
  • Conduct periodic follow-up workshops on critical compliance requirements with implementing partners.
  • Share monthly updates/reports on respective partners with Grants and Compliance Manager
Administrative Work and Filing:
  • Maintain Partnership Tracker, and Partnerships SharePoint Folder
  • File and achieve all sub grants liquidations and supporting documents according to the sub grants files and labelling formats.
  • Share and update database of implementing partners on a monthly basis.
Support Capacity Building Efforts and Strategy Development:
  • Assist in strengthening the capacity of local partners by supporting trainings and providing follow-up support in report writing, sub-grants procedures, M&E and other topics as needed and in close coordination with the DRC programme team.
  • In coordination with the Business Development and Grants Manager, and Head of Programme, develop the partnership strategy for Somalia.
Qualifications and Experience:
  • Minimum four years’ professional experience in sub-grants management, vetting, due diligence assessments, partnerships, sub-grantee management, and capacity building of local partners. Additional experience in project management would be an advantage.
  • Experience in working with donors such as ECHO, GFFO, BHA, Danida in conducting compliance reviews with regards to sub-grantees and sub-grantee management and implementation.
  • Knowledge of and experience working with local partners in Somalia especially local NGOs.
  • Experience in organization development, particularly in the NGO sector, preferred
  • A pro-active person who is able to work independently and who is at the same time a good team-player
  • Excellent communication and interpersonal skills
  • Proven ability to prioritize tasks and meet deadlines
  • Proven commitment to accountable practices
  • Fluent in written and spoken English.
  • Advanced MS Excel and Word
  • Full professional proficiency in English and Fluency in Somali

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