Program Coordinator

This position is based on Stanford’s main campus. This is a hybrid position, but fully on-site for the first six months. Interested candidates must include a resume and cover letter to be considered for this position.

This position isfixed-term for three years with the possibility of extension based on funding availability and programmatic need.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact: Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet; institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; the Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a diverse, equitable, and inclusive environment, and to creating solutions that benefit all people, particularly those most affected by environmental damage and climate change.

For more information, please click here.   

The Department of Energy Science & Engineering focuses on developing the engineering science needed to transform the global energy system to sustain the people and the planet.

The Department is seeking a full-time Program Coordinator to provide administrative support for a complex Department of Energy University Research Consortium. The ideal candidate will have experience coordinating large (300+ attendee) multi-day events and will have strong communication and organizational skills. If you are highly motivated, know how to get things done, and want to be part of a dedicated administrative team, this position may be the right career opportunity for you!

Your Responsibilities will include:  

• Coordinating the logistics of annual meetings, research group events, and workshops ranging in size from 20 to 300 people. Independently handling all event details including contracting with vendors, securing venues, managing event registration, and providing on-site event support.
• Creating and editing web site content.
  • Managing complicated business travel in compliance with Department, University, and sponsor policies.  Processing associated travel reimbursements and research-related purchasing card transactions.
  • Collecting, organizing, and consolidating data from multiple Principal Investigators for quarterly DOE reports. Adhering to DOE specifications for reporting requirements, formatting, and content.
  • Leading the organization of a summer internship program.
    • Act as the primary contact for the program.
    • Create the program announcement, set up the submission forms, and identify potential host institutions.
    • Perform a first pass at the internship applications and match them with host entities.
• Managing the lead PI and Program Manager’s calendars. Determining priorities with the PI and Program Manager and resolving conflicting meeting requests accordingly.

– The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities.  Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility.  Employees may also perform other duties as assigned.

To be successful in this position, you will need:

• High school diploma and four years of administrative experience, or combination of education and relevant experience.
• Demonstrated success in following through and completing projects.
• Advanced computer skills and demonstrated experience with office software, and email applications.
• Excellent organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others.
• Ability to take initiative and ownership of projects.
• Ability to routinely and independently exercise sound judgment in making decisions.

In addition, our preferred requirements include: 

• Knowledge of Stanford University systems and policies.
• Experience planning and coordinating a wide variety of events.
• Experience with web site maintenance, preferably using Drupal.

Physical requirements: * 

• Constantly perform desk-based computer tasks.
• Frequently sitting.
• Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Rarely twist/bend/stoop/squat, kneel/crawl.

* – Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at [email protected] . For all other inquiries, please submit a contact form .

The expected pay range for this position is $33.17 to $43.75 per hour. 

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply

We invite you to apply for this position by clicking on the “Apply for Job” button. 

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

Stanford is an equal opportunity employment opportunity and affirmative action employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or another other characteristic protected by law.