Northern Alberta Institute of Technology
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Administrative Assistant
Job ID
#1927
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Job Information
- Summary
Positions Available
1
Closing Date
8 Feb 2024
Type
Permanent Full-Time
Location
Edmonton AB
Remote Option
None
Department
Corporate Communications
School
Marketing & Communications
Campus
Main Campus
Detailed Job Description
In order to ensure your application is received by
NAIT for thorough review and consideration, please apply directly through our
Careers site at www.nait.ca/careers
We
are currently seeking a skilled Administrative Assistant to provide essential
support to the Directors in our dynamic Marketing and Communications
department. Reporting directly to the Director of Communications, and offering
assistance to the Director of Marketing & Brand, this role involves
managing a variety of responsibilities critical to the smooth operation of our
team.
Key
Responsibilities:
- Manage email correspondence, including
confidential information. - Handle calendar bookings and coordinate travel
itineraries. - Develop and maintain administrative processes
for improved efficiency. - Organize recurring staff events and key
departmental and institution-wide events. - Provide logistical support for various projects,
including Convocation. - Conduct monthly workplace inspections and hazard
assessments, ensuring compliance with provincially legislated standards. - Act as Logistics Support for NAIT Emergency
Response Communications Team. - Schedule, attend, and compile meeting minutes
for assigned committees. - Assist with the preparation and distribution of
internal messages for staff and/or students. - Maintain an archive of NAIT-related media
coverage compiled by the Media Relations Specialist. - Assist with budget preparation, forecasting, and
tracking. - Manage contracts with external vendors and
handle paperwork for procurement, contract management and payroll. - Work with various members of the team to ensure
procurement card reconciliation and invoice processing for marketing and
communications campaigns. - Assist with compilation, formatting, and
submission of business plans, sector reports, and awards submissions. - Assist department managers with activities such
as professional development enrollment and travel arrangements.
Skills
& Abilities:
- Proven experience as an Administrative Assistant
in a dynamic professional environment. - Strong organizational and multitasking skills.
- Exceptional written and verbal communication
abilities. - Discretion in handling confidential and
sensitive information. - Detail-oriented with a proactive mindset.
- Recognize the importance of organizational
efficiency, ensuring proper storage of marketing and communications collateral
and other materials. - Ability to build relationships across a large
organization to enable collaboration and problem-solving. - Experience working with a marketing and
communications team is an asset - High level of proficiency across the Microsoft
Office suite from SharePoint file management to building high impact PowerPoint
presentations.
Qualifications:
- Certificate or diploma in office administration.
- Minimum three years related experience.
- Incident Command System training and experience is
considered an asset.
Remuneration: $49,796.76
– $65,969.54 annually, plus a comprehensive benefits package. (O15 – Administrative
Support).
Please submit a resume and cover letter
to be considered for this opportunity.
About
NAIT
At
NAIT, people matter.
We’re
proud to have been named one of Alberta’s Top Employers for 12
consecutive years. Developing an engaging, supportive, and rewarding work
culture is something we take seriously. We know that people are our biggest
asset – they are what makes NAIT a great place to work.
At
NAIT, you are part of a community that makes a difference in the lives of
students, staff and industry clients and partners. The NAIT culture reflects
our shared values of respect, collaboration, celebration, creativity, and
accountability. We are committed to equity, diversity and inclusion and are a
proud partner of the Canadian Centre for Diversity and Inclusion and Pride at
Work Canada. NAIT is committed to
advancing equity and cultivating inclusion throughout the hiring process. We
especially encourage applications from Aboriginal and Indigenous people, Black
and racialized people, gender and sexually diverse (2SLGBTQIA+ and women) people,
immigrants, and people with disabilities.
What
we offer
We’ve
created a benefits package that focuses on health and wellness, professional
and personal growth, recognition, and work-life balance.
NAIT
is a flexible workplace and depending on the nature of your role, you may
request flexible work arrangements with respect to where and when you work,
including being on-campus full-time, working off-site, or a combination of the
two.
Employees
also have access to excellent vacation time, paid time off between Christmas
and New Year’s, a strong recognition program, learning opportunities, 2 annual
all-staff professional development days and so much more.
Health
and safety
You can find
the latest information on NAIT’s response to COVID-19 at nait.ca/covid19.
Additional
requirements
Applicants
with education credentials earned outside of Canada who have not had them
previously assessed should have their credentials evaluated by World Education
Services or the International Qualifications Assessment
Service (IQAS)
www.alberta.ca/iqas-contact.aspx.
Accommodations
NAIT
is an inclusive employer and strives to hire a diverse workforce. If you are
contacted by us regarding a job opportunity, please don’t hesitate to contact
us if you require any accommodation during the selection process. Please
contact us via email at [email protected].
We
thank you for your application, however, only those selected for an interview
will be contacted.
About Us
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