Finance Associate

<!–

Description

–>

• Implementation of operational strategies and procedures
• Accounting, Payment Verification and approval  support
• Financial reporting and controls
• Monitoring and progress control
• Knowledge building and knowledge sharing

• Ensures full compliance of operations with UNOPS’ rules, regulations, policies and strategies.
• Assists with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management.
• Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials.
• Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes.
• Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary. 

• Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies.
• Review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged.
• The complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time.
• The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP).
• The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period. 
• Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM).
• Assist to respond and coordinate with PM and IPAS-Finance when the funds override request is required.

• Supports the preparation of monthly expenditure schedules and quarterly and year-end statements. 
• Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports. 
• Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities. 
• Prepares financial statements for clients.

• Establishes a solid working relationship between the team and its key stakeholders.
• Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.

• Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.
• Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.
• Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively. 
• As a Key Business User, provides financial management support in the Enterprise system’s financial management module to internal clients.

• Completion of secondary school or equivalent is required. 
• BA or MA degree in Finance or Accounting may substitute required years of work experience. 
• Specialized training in finance or accounting is desirable.

• 6 years of relevant accounting and financial experience is required. 
• Experience in the usage of computers and office software packages (G Suite), knowledge of spreadsheet and database packages, and experience in handling web-based management systems is desirable.

• Fluency in written and oral English is required.  
• Knowledge of the second UN working language is desirable.

<!—

<!–

–>