Finance Assistant

<!–

Description

–>

• Posting Expenses report and cash advances in dynamics
• Process Statutory Payments for (NSSF, PAYE, WCF, and SDL) before deadline
• Follow up with HR to get control number for HESLB and make sure payment is done on time.
• Follow up with vendors on EFD receipt and ensure receipts are attached to payment vouchers.
• Making monthly payments to incentive workers for camps and host community
• Timely uploading in dynamics monthly incentive workers payment/ Settlement
• Creating Low Value payments journals in dynamics on daily basis
• Assist the Finance Manager in other areas as required.
• Prepare and participate in donor verifications and annual audits.
• Creating vendor settlement journals (Pos and staff)
• Stamp project stamp for all vouchers as per donor requirements
• Stamp all low value procurement vouchers with “POSTED STAMP” immediately after expenses are posted in dynamics.
• Follow up on all pending vendor invoices in dynamics and make sure they are cleared and settled.
• Maintain proper filing of all financial documentation (vouchers, contracts, POs, etc.) and track all the payments made when needed.
• Stamp “PAID” all vouchers immediately after the payment is made.
• Create vendor invoice in Dynamics for high value procurement.
• Prepare weekly cash counts and ensure reconciliation in DRC Dynamic
• Update cashbooks on daily basis to reflect the actual status of existing cash count and cash count and cash/bank balance in all currencies.
• Proceed with the incentive payment in both camps location.
• Record on daily basis the invoices submitted to finance.
• Support the finance officer with any additional tasks.

• Assist with collecting, reviewing, correcting and filing all financial progress reports from the partners
• Support financial report preparations
• progress and status reports

• Minimum 1 year of relevant work experience
• Experience with carrying out admin tasks
• Good communication skills
• Advanced proficiency in Excel
• Basic proficiency in PowerPoint and Word
• Well-developed organizational and planning skills in order to meet deadlines
• NGO experience
• Advanced English proficiency
• Fluency in Swahili

• Diploma or equivalent professional qualification

<!—

<!–

–>