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ADMINISTRATIVE SECRETARY

Central Michigan University

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Position Information
Position Information

Posting Number S-3115
Position Number 77480
Type of Recruitment External
Position Title ADMINISTRATIVE SECRETARY
Position Summary Provides administrative support services to the Nutrition and Dietetics programs within the Herbert H. and Grace A. Dow College of Health Professions. It has a majority of effort associated with secretarial support services or program-related activities, including duties for a supervisor and handling substantive secretarial/administrative details as directed by the NDS Program Director. This individual serves as the primary support and first point of contact for the program.
Required Qualifications High school diploma or GED.
Three years of qualifying experience or a combination of education and experience that equates to three years.
Experience with Microsoft Word.
Customer service experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications Associates degree in a business-related field or accounting background.
Experience working with a diverse group.
Spreadsheet and/or database experience.
Student services and academic program accreditation experiences.
Experience coordinating the work of others.
Experience with Excel and Outlook.
Experience working with financial records.
Experience with SAP and TimeClock Plus.
Duties & Responsibilities Provides administrative and secretarial support to the undergraduate Dietetics and the Master of Science in Nutrition and Dietetics (MSND) program director; prepares signature-ready correspondence, ongoing and summary reports, and other program documents in fulfillment of day-to-day, emergent and long-range requirements.
Provides support of the capstone course curricular requirements for the three options: (1) internship, (2) field experience and (3) Plan B papers; this includes identification and tracking of students completing each option, assessment documents and overall reporting.
Assists with Accreditation Council for Education in Nutrition and Dietetics (ACEND) accreditation criteria fulfillment documentation in accordance with ACEND guidelines.
Coordinates all Accreditation Council for Education in Nutrition and Dietetics (ACEND) accreditation criteria fulfillment documentation in accordance with ACEND guidelines.
Develops, maintains and queries program and university databases (e.g. Data Warehouse) including academic program plans, enrollment information, demographic information, academic forms, and other data and information requirements including an alumni database for program.
Coordinates and collaborates with CMU Innovation and Online and other university academic support services personnel in recruitment and retention of students, to include assisting the program director in assuring timely admission reviews.
Serves as the first line of service for applicant and student inquiries, responding to questions and referring applicants and students to appropriate personnel such a financial aid, veterans services, disability services, writing center and student account services.
Works collaboratively with campus admissions and support staff in Graduate Studies (ORGS).
Provides support to faculty teaching in the undergraduate Dietetics and the MSND programs, on-campus, off-campus, and online.
Monitors expenses within the S&E budget.
Reconciles CMU credit card charges, which includes Active Pay transactions each month.
Responsible for maintaining supplies and equipment inventory including tagging of equipment.
Processes employee reimbursement vouchers.
Prepares journal entries for fund transfers.
Processes payroll paperwork.
Prepares and processes personnel transaction forms.
Responsible for maintaining the undergraduate Dietetics and the MSND program websites, assuring completeness, currency and consistency with university requirements to include coordinating with the College of Health Professions Communications & Marketing Coordinator and CMU Innovation and Online marketing personnel.
Coordinates with the CMU Supervised Experiential Learning Manager.
Coordinates the College of Health Professions communications & marketing to create flyers and advertise in digital signage for meetings, scholarships, lectures, banquets, conferences, etc.
Prepares and submits invoices for payable accounting.
Prepares and submits purchase orders.
Schedules and attends program meetings; records and maintains minutes.
Coordinates and organizes applications to the program majors and assigns faculty advisors for program majors and minors.
Answers the phone and assists students and faculty.
Collects and maintains copies of syllabi from faculty each semester for courses offered.
Prepares student opinion survey packages, distributes, collects, prepares for evaluation and processes after the grades are in.
Keeps files on all who have signed major and minors in the program.
Keeps incomplete and deferred grades; removes them when they are completed by each student.
Prepares supply orders for paper, pencils, pens, etc.
Supervises student employees.
Schedules courses.
Responsible for special projects/other duties as assigned.
Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.
Employee Group Office Professional
Staff Pay Level 5
Pay Range $14.50 – $21.33 per hour, estimated starting rate: $14.50 – $17.00
Division Academic Affairs
Department Nutrition & Dietetics Program
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. – 5:00 p.m. / weekends and evenings as required.
Location Mount Pleasant, MI
About the Department
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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