Administrative Assistant

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Description

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•  Provide support to the Administration team and the WHO Representative’s Office
•  Provide Administrative support to all the Technical Officers and the Senior Management.
•  Raise requests for procurement of goods and services 
•  Acknowledge receipt of goods and services in GSM
• Raise and manage Travel Requests for meetings and official missions, ensuring compliance with Travel Policy; use GSM to prepare requests, make airline and hotel reservations, prepare travel records and handle other related matters upon request
•  Manage administrative arrangements for all meetings supported by the WCO
•  Assist Finance Assistant with photocopying, filing, and submitting of VAT returns to Revenue Services Lesotho.
• Support with various correspondence based on the orientation of the WR and Program Officers; finalizing letters/memos in accordance with WHO and departmental styles and check language, grammar and accuracy before submission for approval and signature
• Serve as a back up to the Administration team; 

• Essential:- Work requires completion of secondary school. Knowledge of general administrative and HR Policy theory and procedures; Logistics, Procurement and Travel practices, theories and procedures. Training in logistics, supplies/procurement and travel would be an asset.
• Desirable:- Proven skills in drafting and editing required. 

• Essential:- At least 2 years of experience in administrative positions preferably in UN. 
• Desirable:- Experience in other areas such as Programme Management, Travel and Procurement would be an asset.

• Essential:  Fluency in English  
• Desirable:  French would be an added advantage 

• Work requires the use of word processing or other software packages, and standard office equipment. Formal or self-training in the use of standard office software

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