HR Senior Assistant

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Description

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• Administration and coordination of board meetings
• Coordination and communication of board recommendations and appointment decisions 
• Monitoring and Reporting

• Administration and coordination of board meetings
• Organize ASB meetings and coordinate members’ participation, ensuring active and well distributed participation among members.
• Provide ASB meeting support, e.g. assisting the HR Specialist to develop the agenda, collate and circulate papers, prepare and circulate minutes, etc.
• Assist the HR Specialist in design and delivery of training and other relevant activities which sustain members’ understanding of the role and function of the Board.
• Circulate emerging information to Board members.
• Coordinate Board members’ inputs on papers and seek inputs from other key internal stakeholders as may be required.
• Assist the HR Specialist in curating and disseminating materials related to HR policy and procedural advice to ASB members during meetings. 
• Assist the HR Specialist in ensuring that all relevant information and documentation required for a swift and comprehensive review process by the ASB is collated, organized and distributed on time.
• Coordination of board recommendations and appointment decisions
• Drive implementation of Board recommendations. Ensure the recommendations are processed in a timely manner and coordinate with relevant appointment authorities, including senior management, to do so. 
• Coordinate and communicate the efficient management of recommendations and appointment decisions, working with relevant appointment authorities (e.g. Regional Directors, PCG Directors, Executive and Deputy Executive Directors) 
• Build and maintain Board records, e.g. minutes, recommendations, etc, through an effective and efficient document management system.

• Assist the HR Specialist in monitoring Board compliance with procedures, Service Level Agreements (SLAs) and Turnaround Times (TATs).
• Assist the HR Specialist in monitoring implementation of staff recruitment policies and procedures. 
• Assist the HR Specialist in sourcing, analyzing, summarizing and reporting data to identify trends or patterns about the ASB’s work.
• Prepare reports for knowledge management and continuous process improvement for the board and related process

• Provide effective administration and support on HR projects and/or  activities, as may be required in the team, using discretion and professionalism

• Completion of secondary education is mandatory. A Bachelor’s degree or equivalent in Human Resource Management, Public or Business Administration, and/ or other disciplines would be an asset and may compensate for some of the required years of experience (but is not mandatory).

• A minimum of five (5) years of progressively responsible experience in human resources management, administration, project support or related areas is required with completion of secondary education.
• Experience of working with recruitment support and / or HR processes is an advantage
• Demonstrable understanding and application of HR and recruitment processes within the UN system,  international organizations or intergovernmental organization is desirable.
• Experience in data analysis is required.
• Experience in analyzing and optimizing processes is desirable.

• Fluent in spoken and written English. 
• Knowledge of another official UNOPS language is an asset.

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