Executive Assistant

Position: Executive Assistant

Location: Brussels

Reports to: CEO

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in a fast-paced and mission-driven environment. As the Executive Assistant, you will play a pivotal role in ensuring seamless operations and effective communication at the executive level.

Responsibilities

1. Comprehensive Support: Act as the primary point of contact for internal and external stakeholders in matters pertaining to the CEO, providing high-level administrative assistance to enhance their efficiency and effectiveness.

2. Administrative Tasks: Undertake a diverse range of administrative tasks to facilitate the CEO’s leadership, including calendar management, travel coordination, and document preparation.

3. Liaison to the Board of Directors: Serve as a key liaison between the CEO and the Board of Directors, ensuring smooth communication and coordination of activities.

4. Special Projects: Contribute to special projects that align with organizational goals, demonstrating creativity and problem-solving skills.

5. Communications: Support the Communications Manager with the preparations of the monthly newsletter, updates on the website and reporting.

6. Office Services and Information Systems: support aspects of office services and information systems operations to ensure a well-functioning work environment.

7. Event Management Support: Provide support in planning and executing events, meetings, and other engagements involving the CEO and members.

8. Team Communication: Facilitate effective communication within the team, fostering collaboration and a positive working environment.

Qualifications:

• Multinational Environment: Enjoy working within a small, multinational environment that is committed, mission-driven, and results-oriented.
• Prioritization Skills: Maintain a realistic balance among multiple priorities, demonstrating the ability to exercise reasonable judgment, even under pressure.
• Independence: Work independently on projects, taking ownership and driving initiatives forward.
• Flexibility: Adapt to evolving priorities and requirements, showcasing flexibility in approach and solutions.
• Language Skills: Strong written and verbal communication skills in English. French skills a strong asset.
• Administrative and Organizational Skills: Possess excellent administrative and organizational skills to ensure efficiency and accuracy in tasks.
• Have the right to work and reside in the European Union.

If you are a proactive and adaptable individual who thrives in a challenging and rewarding environment, we invite you to apply for this exciting opportunity to contribute to our organization’s success.

To apply, please submit your resume and cover letter detailing your relevant experience and qualifications to [email protected] with the subject line Executive Assistant.

The deadline for applications is 29. February 2024.

Due to the high volume of applications only successful candidates will be contacted.

Do not forget to mention that you found this job ad on the Euractiv Jobsite!