Programme Associate

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Description

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• Provide advanced administrative support and inputs in the preparation of Programme work plans, budgets, and proposals on Programme implementation arrangements;
• Provide technical guidance on Programme delivery and reporting of Programme supported activities and finances;
• Coordinate the collection of information for the audit of programmes/ projects and support implementation of audit recommendations;
• Review Programme data from programmes/ projects for website;
• Identify sources, and gather and compile data and information for documents, guidelines, speeches, reports, and position papers.

• Create projects in Quantum, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Monitor budget preparation and the finances of programmes/projects; prepare periodic reports; finalize FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects; 
• Maintain internal expenditures control system; post transactions in Quantum;
• Create requisitions in Quantum for development projects; register good receipts in Quantum;
• Prepare and follow up of cost-recovery bills in Quantum.

• Oversee all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Oversee travel arrangements for the Programme Team, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Prepare and assemble briefing materials and prepare power-point and other presentations; contribute inputs to the materials;
• Provide guidance to Programme Assistants.

• Follow up with local partners on implementing activities, including the monitoring of work plans and activities;
• Closely work with the Programme teams to facilitate the preparations and implementation of field activities, events, assessments;
• Liaise with the field officers to ensure timely progress of field activities;
• Support the production of any material needed for information purposes, such as reports, articles for the web, brochures, films, etc.;
• Follow up on operations in the field, day to day management and delivery of the activities and facilitation of knowledge sharing;
• Provide timely data collection for reporting purpose.

• Support synthesis of lessons learned, and best practices related to Programme management and finance.

• Bachelor’s degree in social sciences; Political Science, Economics, Business or Public Administration, Development Studies or other relevant degrees is required.

• At least 7 years of progressively responsible experience in administration or Programme management/support, required;
• Experience in working with multiple office software packages, required;
• Experience in Quantum is an asset;
• Experience in supporting a team, is an asset.

• Fluency (written & spoken) in English and Arabic is required;
• Knowledge of the other UN official working language is an asset.

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