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Programme Assistant

United Nations Development Programme

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Job Description

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Description

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Regional Joint Programme with ILO, and KOICA/UN Women Egypt programme. In partnership with private sector, including on-going work with Proctor and Gamble, UN Women Egypt Country Office supports women’s economic opportunities as entrepreneurs – in particular rural women – as well as supports women-owned businesses’ competitiveness within private sector value chains. At the same time, under the women economic empowerment portfolio, UN Women through a humanitarian project will be supporting refugee women and women from host communities’ access to economic livelihoods within the above process and to provide support to the beneficiaries who have experience gender-based violence.

Reporting to the Programme Analyst, the programme assistant(s) will contribute to the effective follow-up and coordination of the above work. They will facilitate the delivery of UN Women programme field related activities by contributing to achieving results and providing advice for enhancements as necessary. They will work in close collaboration with the UN Women Egypt Country Office team to ensure successful achievement of the objectives of UN Women’s work.
Duties and Responsibilities:
Support in programme implementation and management ensuring the following:

  • Provide management support in the preparation of programme work plans, budgets, and proposals for programme implementation arrangements.
  • Assemble briefing materials and stories for the programmes’ visibility and outreach.
  • Follow up with partners on the day-to-day implementation of the programmes.
  • Support the preparations of request for proposals, request for quotations, events, field visits, etc.
  • Support in establishing and maintaining contact with different partners.
  • Support the UN Women team in the implementation of the control mechanisms through monitoring of budgets including unutilized/ uncommitted funds and to keep abreast the programmes’ KPIs/ indicators to ensure thorough follow up for the programmes’ monitoring frameworks (PMF).
  • Support the UN Women team in the financial management of the programmes.
  • Provide necessary information for the audit purpose and support implementation of audit recommendations.
  • Organize, compile and process information for donors, national stakeholders and UN Women. 
Administrative and financial management support:
  • Ensure maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Quantum (UN Women ERP system).
  • Take timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
  • Create requisitions in Quantum with all supporting documents for PO creation and processing of invoices in a timely manner.
  • Ensure organized filing for following UN Women’s regulations in this regard, ensuring clear and transparent availability of documentation for donors.
Required Skills and Experience:
Education and Certification:
  • Bachelor’s degree in business or public Administration, development studies or other relevant degrees is required.
Experience:
  • Minimum of 3 years of relevant experience in programme admin support and implementation, required.
  • Previous experience in UN agencies would be an asset.
  • Experience in working in a computer environment using multiple office software packages required.
  • Experience in supporting a team, required
Language Requirements:
  • Fluency (written & spoken) in English and Arabic is required;
  • Knowledge of the other UN official working language is an asset.

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