Operations Assistant

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Description

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• Ensures all documents and correspondence produced are properly formatted, edited and submitted on time and in line with ADB standards.
• Coordinates designated international staff schedules by maintaining their calendars, arranging appointments, meetings, travel and accommodation as required and in accordance with ADB procedures.
• Maintains related document records and files for delegated projects.
• Maintains computer-based information system for project administration matters.
• Assists in the administration of delegated projects, including evaluations and drafting of correspondence, ensuring all incoming mails are logged, properly distributed and all outgoing mail promptly delivered.
• Ensures that project related logistical requirements are attended to, including facilitation of project related missions from HQ, meeting arrangement, transportation arrangements, etc.
• Coordinates with other assistants in the timely submissions of deliverables and provides backup support depending on division workload.
• Performs other tasks as assigned and reflected in the incumbent’s work plan
• Assists the project teams in the processing of loans, grants, and TA projects, including updating of eOperations (eOps) and succeeding SovOps database accurately and appropriately for loans and TA projects under processing, monitors progress and status of activities.

• Bachelor’s degree in finance, business administration, economics or a relevant discipline.
• At least 5 years of relevant professional experience.
• Good coordination and interpersonal skills with ability to liaise and work effectively with individuals from different professional and cultural backgrounds.
• Proven ability to undertake background research and analysis on difficult but well-defined tasks, collect and organize required data and information.
• Excellent written and verbal communication skills in English.

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