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Operations Assistant

Food and Agriculture Organization

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Job Description

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Description

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Under the overall supervision of the Designated Responsible Officer (DRO)/FAO Ukraine Head of Office and the direct supervision of the Head of Operations/Operations Officer, while in close coordination/collaboration with Operations Specialist(s), Technical Officers, and administrative colleagues within the Support Services Stream.

Technical Focus:

The incumbent’s work impacts directly on the smooth and efficient operations of the field programme/project activities of the
Country Office. He/she supports in a broad range of programme, planning and budgeting activities requiring in-depth analysis and
interpretation of relevant policies, procedures, and practices. The incumbent provides procedural guidance to managers and staff in the Office in Ukraine.

Tasks and responsibilities:

The Operations Assistant will be responsible for operations support to FAO Ukraine, operations tasks run smoothly, ensuring
records are updated on a regularly and timely manner and for the followings tasks:

  • He/she is responsible for the day-to-day operations support of the field projects and will provide assistance in project planning, implementation progress monitoring and closures.
  • Acts as a focal point for assigned matters related to the daily operation of the FAO Ukraine country project(s)
  • Supports in the preparation of the project task force meetings and ensures the availability of secretarial support
  • Ensures timely provision of inputs for personnel, technical support services, sub-contracts, training, equipment/supplies and other needs related to project operations
  • Assists with the preparation of project work plans, monitoring progress and, where, necessary, identifies corrective measures to overcome operational constraints
  • Assists with the management of the project budget and prepares revisions as required
  • Assists the timely preparation and submission of project progress and terminal reports required (as specified in the project agreements), as well as contributing to the preparation of analytical reports
  • Assists with actions related to timely field project completion/closure, including identification of project follow-up requirements
  • Assists with the preparation and/or assessment of new projects
  • Ensures the data/documentation in the Field Programme Management Information System (FPMIS) uploaded for all pipeline and operational field projects in the country
  • Effective and efficient coordination and provision of the technical and operational support of the programme and project activities
  • Performs other related duties as required.
Candidates Will Be Assessed Against The Following:

Minimum Requirements:  

  • Bachelor’s university degree in a field related to business or public administration
  • One year of relevant experience in office management, administration, accounting and/or audit, budget or finance
  • Working knowledge in Ukrainian (Level C or native) and working knowledge (Level C) in English
  • National of Ukraine

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