Administrator of Finance (Hybrid)

• JOB DUTIES

Description

The UCLA Department of Psychiatry Division of Population Behavioral Health (DPBH) enhances the mental and physical well-being of individuals and families by integrating behavioral health, research, and education into healthcare and community-based and home settings. DPBH consists of multiple programs and projects that include FOCUS (Families Overcoming Under Stress), the Nathanson Family Resilience Center, The Prevention Center of Excellence, the DMH Telehealth Antelope Valley UPP Clinic, the UCLA TIES Program, The UCLA Family Stress Trauma and Resilience (STAR) Clinic, the DPBH Research and Evaluation team, the UCLA Veteran Family Wellbeing Center and other related research projects. You will provide executive leadership by identifying and operationalizing a translational research agenda, managing staff and service provision. In addition you will conduct budget and strategic planning to support the Division. Primary duties include: * Provide financial planning and policy leadership to service practices across multiple systems of care, including community, military, and medical * Manage the Division’s long-term financial planning in coordination with the Division Chief * Identify, establish, and implement internal operating systems and procedures to ensure the Division’s smooth financial operations * Oversee the creation of budgets and budget justifications for proposals and ensure adherence to guidelines * Review monthly budget reports with fund managers and faculty * Provide consultation and support regarding timely spending of budget (Salary adjustment requests, project purchases, etc.) * Supervise administrative staff to process LVO and purchase requisitions in BruinBuy * Review P-card, PAN, NPEAR reports, and H and I status invoices * Assist in budget development for the hiring of consultants and contract employees * Develop quality assurance protocols and oversee implementation * Other financial duties as assigned Salary range: $86,900/yr – $197,300/yr

• JOB QUALIFICATIONS

Qualifications

Bachelor’s degree in Finance, Business Administration, Accounting or related field Minimum 10 years of management experience including management of a $15M+ budget Knowledge of public and private grant proposals Experience working with government-funded contracts and agreements Analytical skills to assess financial information practices and procedures, define problems, formulate logical solutions, develop alternative solutions, make recommendations, and initiate corrective action Skill in conducting budgeting and strategic planning developing budgets and budget justifications Familiarity with web-based assessment collection, tracking systems, collaborative workgroup and reporting tools, including QuestionPro, SalesForce, Access and SharePoint Skill in managing planning processes that involve staff with diverse backgrounds and skills Skill in writing reports for various audiences Demonstrated knowledge of Microsoft Office applications including Outlook, Excel, and PowerPoint Ability to travel as needed