Admissions Assistant

Unleash YOUR Potential with Us

As a next-generation public research institute and Forbes-ranked top employer in Florida, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world’s most challenging problems. No matter what your role is, when you join Knight Nation, you’ll play an integral role in pushing us forward to become among the most impactful universities in the country. You’ll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We’re seeking qualified, motivated individuals who will help UCF fulfill its mission in unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve. 

Student Success and Well-Being Office of Undergraduate Admissions:

The Office of Undergraduate Admissions supports the university in meeting its strategic enrollment goals and fulfilling the UCF Strategic Plan. It is responsible for coordinating the identification, recruitment, admission and enrollment of all undergraduate first-time-in-college, transfer, non-degree, dual enrollment, early admission and non-Florida public institution transient students. The office leverages the UCF brand to market, communicate and engage with broadly diverse, talented, and academically qualified students who will enrich our community and achieve academic and personal excellence.

The Opportunity:

Student Success and Well-Being Office of Undergraduate Admissions is seeking an Admissions Assistant. This position has the total responsibility of providing excellent customer service. The staff in these positions are cross-trained so that they learn various responsibilities within the Admissions Assistant positions in this department.

UCF has a limited remote work arrangement policy, contingent upon work assignments and performance of the employee.

Responsibilities:

• Codes new and reactivation applications from prospective undergraduate students. This includes determining the academic classifications, residency for tuition purposes, corresponding with applicants regarding incomplete information, building and updating student files. This requires a working knowledge of state regulations for the classification of Florida residency for tuition purposes, including USCIS rules pertaining to documentation of international status in the US.

• Inputs and verifies confidential personal and academic information for undergraduate applicants in the Student Information system including initial applications, reactivations, transcripts, test scores, degrees earned and or expected, financial documents, recommendation letters, disability, and immunization documents, as well as other miscellaneous documents received. This requires extensive knowledge of various coding procedures determined by the Office of Undergraduate Admissions as well as the university community.

• Electronically requests transcripts as appropriate and necessary.

• Matches documentation to applicant files as received.

• Posts admission decisions to PeopleSoft for applicants as well as reviews and mails decision related correspondence with appropriate enclosures.

• Authorizes and releases Undergraduate Admissions holds as appropriate.

• Processes various change of application requests including, but not limited to, majors, addresses, social security numbers, classification, residency status, etc.

• Answers telephone inquiries dealing with applicants, students, parents, counselors, and members of the UCF community.

• Responds to callers regarding admission process and student document status.

• Directly trains OPS/CWS staff assigned to each specific area of responsibility.

• Other duties as assigned, which may include duties from other Admissions Assistant job descriptions.

• Reviews high school transcripts to determine completion of foreign language requirement and class rank/size.

• Reviews and evaluates high school and college transcripts to determine appropriate academic classification which could include CLEP, AP, IB, AICE, military and international credit in addition to traditional transfer credit.

• Must have working knowledge of university policy regarding transfer of credit.

Minimum Qualifications:

High School Diploma or Equivalent and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6) . 

Preferred Qualifications:

• Experience working in higher education environment, preferably in Undergraduate Admissions.

• Familiarity with college and high school transcripts.

• Familiarity with undergraduate academic levels and credentials.

Special Instructions to the Applicants:

If you are selected as the final candidate for an employment opportunity here at UCF, your salary will be significantly based upon the information you have provided in your application for employment. We urge you to please take the time to complete the application in its entirety. In addition, please upload your most up-to-date resume and be sure it includes your entire work history.

UCF has a limited remote work arrangement policy, contingent upon work assignments and performance of the employee.

Are Benefits Important to You?

Working at UCF has its perks!  In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefit packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to the UCF Employee Benefits page click here .

Who Are We?

Founded in 1963 to fuel the region’s talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It’s one of the reasons U.S. News & World Report ranks UCF among the nation’s top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor’s degrees, master’s degrees, Ph.D.’s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF’s expectation that an employee of UCF will reside in Florida as of the date the employment begins.

#LI-ONSITE #LI-HYBRID

Department

Student Success and Well-Being (SSWB) – Undergraduate Admissions

Work Schedule

Monday through Friday
8am to 5pm
Occasional evenings, Saturdays, and overtime as needed

Type of Appointment

Regular

Expected Salary

$13.92 to Negotiable

Job Posting End Date

02-14-2024-12-00-AM

Veteran’s Preference:   

Preference will be given to eligible veterans and their eligible spouses in accordance with Chapter 295 of the Florida Statutes. Applicants claiming preference are responsible for providing required documentation by the closing date of the position. For more information on Veterans’ Preference, please visit http://hr.ucf.edu/files/VeteransPreference.pdf

Equal Employment Opportunity Statement:

The University of Central Florida is an Equal Opportunity/Affirmative Action Employer including Disabled/Vets.  Click on UCF’s Equal Opportunity Statement to view the President’s Statement.

The UCF affirmative action plans for qualified individuals with disabilities and protected Veterans are available for inspection in the Office of Institutional Equity, Monday through Friday, from 9:00 a.m. to 5:00 p.m., upon request.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request. 

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.