Accounts Internship - Tenders Global

Accounts Internship

Bioversity International

tendersglobal.net

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Description

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Cash Flow Projection, Monitoring & Budget Execution: 
  • Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis  
  • Review and update cash flow statement with actuals on a monthly basis  
  • Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali. 
Payment Processing and Documentation:  
  • Scrutinize incoming invoices and demand notes for legitimacy  
  • Process payments to HarvestPlus Staff and Partners and ensuring proper support 
  • documentation is attached in accordance with the acceptable accounting practices  
  • Ensure accounting documents are Properly numbered and stamped before filling  
  • Ensure proper filling of financial and accounting records at the station for easy retrieval  
Transaction Recording:   
  • Ensure proper entry of financial transactions into web journals on a daily basis  
  • Print copies of web journal batches as soon as they are send for approval  
  • Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office  
Payables and Receivables Analysis and travel legalizations and follow-up:   
  • Conduct a monthly review of balances with a view to regularize them  
  • Review invoices payables and make timely payments as appropriate  
  • Raise invoices and/or follow up in respect of receivables  
  • Review travel claims/advance and ensure timely submission and processing of advances and  legalizations  
  • Follow up on payment of per diems and reimbursements during workshops.  
  • Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners 
Internal Control Systems and Risk Management:   
  • Ensure existence of an effective internal control system on key office operations and 
  • procedures as specified in the financial management manual  
  • Follow-up on all tax issues and advise accordingly  
  • Capture by continuous inventory areas where the station gets exposed to risk  
  • Conduct physical verification of assets  
Project Management Support:   
  • Review project Budgetary information for planning and forecasting, print budget execution  report and prepare monthly updates to the site coordinator.  
  • Follow up and monitor payments to partners and financial reporting from them, assisting as  necessary in preparing their returns and reviewing their expenditure supporting documentation  
  • Attending project team meetings and providing back up on project financial issues 
Requirements:
  • Bachelors’ degree in a relevant subject with proven finance and accounting skills  
  • At least one (1) year of relevant work experience
  • Prior experience with donor funded projects  
  • Good oral and written English and excellent French communication skills  
  • High level of computer skills

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