Bioversity International
tendersglobal.net
Job Description
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Description
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Cash Flow Projection, Monitoring & Budget Execution:
- Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis
- Review and update cash flow statement with actuals on a monthly basis
- Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali.
Payment Processing and Documentation:
- Scrutinize incoming invoices and demand notes for legitimacy
- Process payments to HarvestPlus Staff and Partners and ensuring proper support
- documentation is attached in accordance with the acceptable accounting practices
- Ensure accounting documents are Properly numbered and stamped before filling
- Ensure proper filling of financial and accounting records at the station for easy retrieval
Transaction Recording:
- Ensure proper entry of financial transactions into web journals on a daily basis
- Print copies of web journal batches as soon as they are send for approval
- Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office
Payables and Receivables Analysis and travel legalizations and follow-up:
- Conduct a monthly review of balances with a view to regularize them
- Review invoices payables and make timely payments as appropriate
- Raise invoices and/or follow up in respect of receivables
- Review travel claims/advance and ensure timely submission and processing of advances and legalizations
- Follow up on payment of per diems and reimbursements during workshops.
- Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners
Internal Control Systems and Risk Management:
- Ensure existence of an effective internal control system on key office operations and
- procedures as specified in the financial management manual
- Follow-up on all tax issues and advise accordingly
- Capture by continuous inventory areas where the station gets exposed to risk
- Conduct physical verification of assets
Project Management Support:
- Review project Budgetary information for planning and forecasting, print budget execution report and prepare monthly updates to the site coordinator.
- Follow up and monitor payments to partners and financial reporting from them, assisting as necessary in preparing their returns and reviewing their expenditure supporting documentation
- Attending project team meetings and providing back up on project financial issues
Requirements:
- Bachelors’ degree in a relevant subject with proven finance and accounting skills
- At least one (1) year of relevant work experience
- Prior experience with donor funded projects
- Good oral and written English and excellent French communication skills
- High level of computer skills
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