Coordinator, Housing Administration

Position Details

Residence Life at The University of Tampa has a position available for a Housing Administration Coordinator. This position reports to the Senior Associate Director of Housing Administration. As a member of the Office of Student Affairs, this position will uphold the values of diversity and inclusion, collaboration, personal responsibility, professionalism and community and citizenship. The work of this position will intentionally align with strategic priorities to advance the mission and vision of student affairs which results in student learning and support for students to grow as global citizens.

This position is designated as an essential employee and may be required to report to work as scheduled when University offices are closed due to severe weather or other conditions.
 
Responsibilities
1.    Manage walk-in traffic by assisting with room change requests, answering housing inquiries, discussing Residence Life procedures, and referring students, parents, and colleagues to the appropriate resources.
2.    Learn and utilize Residence by Symplicity software to manage student room assignments, room changes, and consolidation procedures.
3.    Assist with entering and maintaining accurate housing assignment and meal plan data, including related financial data in Residence by Symplicity.
4.    Maintain all housing administrative forms in Residence by Symplicity.
5.    Maintain a working knowledge of the university’s database and software applications. 
6.    Manage Residence Life weekly reporting and distribution to campus partners.
7.    Participate in marketing and promotional activities through events, tabling, phone, email, video conferencing, and social media support. This includes the ordering of promotional materials and supplies and creation of flyers, posters, and door hangers for events.
8.    Manage departmental social media accounts and membership of online groups, including posting off campus listings to social media accounts.
9.    Assist in planning residential opening and closing procedures.
10.    Administer the early student arrival and late stay processes each term.
11.    Act as a point of contact for the Staff Assistant II when they are absent. Support student staff in the absence of the Staff Assistant II.
12.    Assist in issuing keys and managing room keys.
13.    Assist with the recruitment and training of student staff for the Office of Residence Life.
14.    Actively participate in professional staff meetings to stay informed.
15.    Attend trainings and fully engage in learning and utilizing technology, specifically Workday and Residence by Symplicity, and other department specific technology platforms.
Assist the Senior Associate Director of Housing Administration with administrative tasks. 
16.    Participate in departmental committees on an as-needed basis.
17.    Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds. 
18.    Other duties as assigned.

Qualifications
1. High school diploma required, and some college preferred.
2. Ability to multitask and work on several different projects simultaneously.
3. Excellent people skills and organizational ability.
4. Proficiency with computers is required (Word, Excel, Outlook, Workday, Zoom, Calendly, Eventbrite, PowerPoint).
5. Willingness to embrace new technologies and innovative organizational practices.

Required Attachments

Please be sure to attach all required documents listed below in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.

1. Cover letter

2. Resume

Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer:  Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Occasional evenings and weekends may be required.

The University of Tampa offers great benefits to include:
•    FREE Tuition
•    Generous paid leave
•    Wellness initiatives
•    100% Employer-Funded Health Reimbursement Account
•    100% Employer-Paid Short & Long Term Disability Insurance
•    100% Employer-Funded Employee Assistance Program
•    Discounted On-Campus Dining Meal Plans
•    FREE On-Campus Parking
•    FREE Access to Campus Amenities (pool, library, campus events and more)
•    Fitness Center 
•    Pet Insurance
•    Flexible Spending Accounts
•    And more!
 

The University of Tampa is an Affirmative Action/Equal Opportunity Employer.  The University seeks candidates with diverse backgrounds to facilitate intercultural awareness and understanding.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.