Contracts Specialist

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Description

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• Supports the review, preparation and development of procurement policies, procedures, and guidelines. Ensures that all procedural documents are up to date and coordinates with the different stakeholders to ensure timely revision, publication, and dissemination of these documents.
• Maintains all standard contractual documents, templates and forms and ensures that they are up to date and in line with best practices in international public procurement.
• Manages projects for simplification and optimization of procurement related to internal business processes and practices, also as it relates to the UNICEF ERP system SAP “VISION” improvements. Follows up on latest procurement developments and good practices to ensure continuous improvement of procurement practices.
• Provides assistance and advice on contractual issues as well as procurement policy and procedures-related matters, including on audit observations/recommendations, and responds to queries from Headquarters, Regional and Country Offices. Represents the procurement/contracting function at internal meetings with other functions.
• Analyses compliance of procurement activities conducted at global level with UNICEF Regulations and Rules.
• Develops procurement training materials and assists in the delivery of training, presentations and capacity building activities for internal and external stakeholders.
• Contributes to Sustainable Procurement activities such as guidance, communication and advise to SD and UNICEF offices. May be requested to participates in intra-UN and external working groups.
• Supports the UNICEF participation in inter-agency UN procurement collaboration, harmonisation and reform activities, and the internal related implementation efforts.
• When required, conducts different operational procurement activities. This includes the issuing international tender invitations, evaluating offers and negotiating with suppliers, preparing award recommendations and submissions to the contract review committee (CRC), issuing Purchase Orders, Contracts or Long-Term Arrangements, and conducting contract management to ensure compliance to the agreed terms and conditions. Ensures that all these activities follow the UNICEF Financial Rules and Regulations and all applicable procurement procedures.
• Contributes to completion and updating of work plans and priorities for the Policy and Procedures Unit and the project support unit, assist in guidance for the staff in the units.
• Any other duties or assignments as requested by the supervisor, including acting as OIC for CC units.

• Advanced University degree (Master’s degree) in business administration, commerce or law or technical field is required.

• Minimum 5 years of progressively responsible relevant work experience in procurement, 3 years of which should include working internationally, is required.
• Experience related to policies and procedures with other UN agencies and/or international organizations is highly desired.

• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) is an asset.

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