Programme Assistant

<!–

Description

–>

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans by maintaining project records, sharing of essential project documents and information with partners among others.
• Coordinate and prepare documents necessary for the launch of procurement processes and contract issuance.
• Provide information, explanations and guidance on basic financial and administrative rules and procedures.
• Provide support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of travel budgets, hiring of consultants liaising with appropriate units.
• Provide support to administrative and logistical arrangements for all meetings, workshops and courses in connection with the Project.
• Establish and maintain an organized filing system for all financial and administrative related project issues.

• Verify that all resources are adequately accounted for on regular basis, including settling of acquittals.
• Assist to ensure effective financial recording and reporting, internal controls, audit follow up and preparedness and to process financial transactions in an accurate and timely way.
• Verify all funds allocated for activities (workshops, Finance Activity Contracts, meetings etc…) are justified by a dully certified financial regulation.

• In accordance with the Work Plan, support the procurement of equipment, supplies and services.
• Review procurement requests and initiate procurement procedures of office and project equipment, supplies and services in a transparent and cost-effective manner.
• Verify that contractual processes follow the stipulated UNESCO procedures.
• Make arrangements for receipt of equipment and supplies procured for project.

• Completed secondary, technical or vocational school education.

• At least three (3) years of relevant work experience, in areas related to administration, project assistant, office administration or related fields.

• Ability to assist project implementation in partnership with governmental partners and civil society, and an ability to report on implementation.
• Excellent communication and interpersonal skills, tact and diplomacy.
• Ability to multitask, prioritize and deliver to deadline.

• Excellent knowledge of English.

<!—

<!–

–>