Finance Officer

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Description

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The purpose of the Finance Officer is to focus on and ensure AJT finance compliance with DRC procedures and guidelines at the base level. The incumbent will provide efficient and effective financial management according to DRC’s internal and donor procedures, as per the Operations Handbook.

Reporting directly to the Support Services Team Leader. The responsibilities will encompass all the DRC Financial Policies, instruments, and tools within the first 2 months of probation. The responsibilities will encompass all the support on financial management in AJT with compliance with DRC procedures and guidelines within the area.

Functional responsibilities:

• Work with the team to establish monthly fund requirements and maintain defined max/min liquidity (cash) levels in the cash safe.
• Subsequently, submit a cash flow forecast every 25th of the month to the Juba office.
•  Make payments to the local suppliers, staff, casuals, etc on time ensuring that payment documents comply with DRC Finance policies
• Work with Juba to ensure staff salaries are paid on time, in Ajuong Thok/Jamjang

Area:

•  Do physical cash counts daily and preparation of signed cash counts and cash counts on the last day of each week and at the end of each month.
• Prepare weekly and monthly cash reconciliation on time with posted transactions in
• Dynamics and reconcile with cash count and send monthly reconciliation to Juba.
• Support managers in developing performance goals and objectives and laisse with the Juba office for technical support to managers.
• Responsible for bookkeeping i.e. maintaining updated journals and ledgers in DRC Dynamics, ensuring payments are entered into Dynamics on time, and that they are of high quality.
• Create journals in Dynamics for Ajuong Thok/Jamjang office
•  Review, pay, and post cash advance requests  created  and  approved  in  DRC Dynamics
•  Review, pay, and post expense reports, PO Invoices,  Cost  Invoices  created  and approved in the DRC Dynamics
•  Ensure open advances are closed within a month and that advance SOP is adhered to at all times.
•  Stage Cost or PO invoice for vendor payments and related bookkeeping as per DRC-Dynamics requirements.
•  Request funds from the Country Office and create/maintain Journal entries and related records in the system.
•  Update staff salary template for posting onto the salary journal
• Monthly and ad hoc reconciliation of the account’s payables, and the account’s receivables are completed.
• In collaboration with the Support Services Team Leader, the Finance Officer will assist in maintaining and updating the area office master budget and provide inputs to the country finance team every month.
• Support managers in developing new project budgets in the DRC standard budgeting tool, ensuring all mandatory costs are budgeted under donor contracts.
• Assist with the preparation of program and operational budgets.
• Provide period reports on posted, pending, and committed expenses to budget holders
• Communicate on grant liquidation period and ensure pending and committed expenses are settled within the period
• Download BFUs for the program checkout and assist in cleaning of BFUs
• Provide necessary information on spot checks, attend to all rebooking concerns, and reconciliations
• Maintain proper documentation as per DRC South Sudan guidelines and every month upload in the share point all financial vouchers and make periodic transfers of files to Juba.
• Support to adequately prepare for both internal and external audits.
• Act as the focal contact for financial queries in Ajuong Thok/Jamjang.
• Extract from the system, every month, all transactions for Ajuong Thok/Jamjang and reconcile them with the program distribution lists being sure to match every transaction with verification documents.
•  Ensure proper application of ERP finance processes in the country.

Experience and technical competencies: 

• Minimum 3 years of work experience in relevant field   INGO or other agencies experience in financial management.
• Proficiency in the use of automated Financial Management systems and accounting software preferably DYNAMICS.
• High integrity, pro-active, stable, robust character and a good team-player
• Highly motivated, results-oriented, and with well-developed problem-solving skills.
• Ability to cope with heavy workloads and to work under pressure to meet tight deadlines.
• Proven commitment to accountability practices.
• Proven ability to prioritize tasks, meet deadlines, and work with limited supervision.
• Excellent computer skills in MS Word & and Excel, as well as experience working with an ERP system
• Education: Bachelor’s degree in a relevant field (Business Studies, Marketing, Finance, Accounting Management etc.
• Computer skills (including MS Office package)
• Excellent communication and analytical skills- Full professional proficiency in English,written  and spoken Arabic an added value

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=27438#3

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