Fleet Officer

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Description

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• A Global GHS&SCM department – HQ – Geneva
• A Global Operational Procurement team in Budapest – Global Service Center
• A Global Fleet and Logistic Hub in Dubai
• Five regional operational GHS&SCM units located in Budapest, Panama, Kuala Lumpur, Nairobi and Beirut
• Country-based logistics set-up
• This position is based in Marrakech, Morocco and requires in-country travel (when deemed necessary, to places where the safety situation permits). IFRC works in an integrated manner with the Moroccan Red Crescent (MRC) and its partners. MRC has the role as the Movement convener for operational field response and coordination among Movement partners.

• To manage IFRC Office in Marrakech fleet in line with GLS strategies/ procedures and Fleet Manual as well as other guidance, standards, and processes to ensure a high-quality service provision that meets the needs of the Federation and service users with objectives of safety, environment, and fleet management.

• To be responsible that the vehicle fleet is optimized in its size, vehicle models, utilization, and running operational costs and is used as per set rules and regulations described in Fleet Manual
• To plan, allocate and co-ordinate local driver resources to ensure the most effective use of their time and the efficient delivery of transport services using available resourcing and route planning tools as appropriate to minimize the costs of such resources.
• Coordinate with Finance all needs reference Fleet and driver (Fuel, carwash, hotel expenses, other expenses)
• To provide support in testing and training of delegation drivers to improve the management of quality and cost-effectiveness of fleet management operations, promote adherence to best practice principles, and compliance with all relevant regulations, legislation, and IFRC Fleet Manual
• To ensure that the necessary information related to transport/fleet management is effectively shared and communicated to the Country Logistics Manager and all other relevant IFRC functions e.g., on driver/vehicle movements/fleet performance/driving safety and accidents.
• Keep updating all information according to the internal movements and crossing the border.
• Ensure that all vehicles in the Country are registered, insured, and have valid documentation that allows them to operate in accordance with the rules of the land.
• Ensure that vehicles are well maintained and serviced timeously in line with IFRC regulations.
• Ensure that vehicle files are readily available, and all information therein is up to date.
• Ensure that all logbooks are adequately filled and submit logbook information to the Regional Fleet Officer monthly.
• Advising on preventative and repairs of vehicles to ensure maximum life span on vehicles.
• Assist in driver recruitment and training.
• Advise Logistics Delegate of all legislation changes and ensure compliance therewith.
• Update all the information to Fleetwave adequately.

• Work actively towards the achievement of the Federation Secretariat’s goals.
• Abide by and work in accordance with the Red Cross and Red Crescent principles.
• Perform any other work-related duties and responsibilities that may be assigned by the line manager.

• University degree in logistics, transport, or others or a technical/professional diploma in mechanics. (Required)

• 3 to 5 years of experience in a wide variety of logistics roles and activities, including, fleet management, distribution and convoying, workshop management, and customs clearance. (Required)
• 2 to 3 years of experience in field coordination and liaison with INGO, humanitarian aid organization in a developing country, government, and other agencies. (Required)
• Experience in interacting within a multinational team (including ex-pats and local staff). (Required)
• Experience in writing narrative reports. (Required)
• Red Cross/Red Crescent knowledge and experience. (Preferred)

• Valid international driving license for light vehicles (manual gears) (Required)
• Valid heavy vehicle driving license. (Preferred)
• Proven experience to carry out logistics assessments and set up large operations. (Required)

• Fluent spoken and written French and Arabic. (Required)
• Good command of spoken and written English. (Required)

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