Project Assistant (Migration Governance)

Context/Reporting line:

Under the overall supervision of the Head, Migration Management Division, the administrative supervision of the Head of Sub Office (HoSO) and the direct supervision of the National Program Officer (MMD), the successful incumbent will be responsible for supporting and assisting the achievement of the objective and results of MMD projects as well as day to day coordination of the implementation of the activities under the Migration Management Programme, the successful candidate will perform the following duties:

Core Functions / Responsibilities

1. Support to day-to-day implementation and monitoring of MMD/Human Mobility and Inclusion Department programme activities (Migration Governance, IBG, Labour Mobility, others).
2. Coordinate logistical and administrative arrangements of programme activities such as conferences, trainings, workshops, study/field visits etc.
3. Draft programme related correspondence (programs of activities; list of participants; invitation letters etc.).
4. Draft minutes of the meetings whether internal or external.
5. Act as a focal point in collaboration and communication with beneficiaries and other stakeholders of the programme.
6. Actively participate and contribute to programme activities (conferences, trainings, workshops, study/field visits) via moderation of events; preparation and delivery of presentations; responding to questions of the participants etc.
7. Provide assistance in archiving project-related files.
8. Perform such other duties as may be assigned.

Education:

• Bachelor’s degree from an accredited academic university or institute, with minimum 3 years of relevant professional experiences.

Experience and Skills:

• Good communication skills
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
• Ability to handle confidential matters.
• Ability to meet deadlines and work under pressure.
• Strong computer background including experience with relational database and Microsoft applications such as Excel, PowerPoint, Word, and Outlook
• Personal commitment, efficiency, flexibility, and initiative to achieve results.
• Experience in the areas of programme analysis and reporting.
• Excellent drafting skills in English proven with examples of previous professional experience.
• Experience in M&E is a distinct advantage.
• Professional experience in area(s) related to migration is an advantage.
• Previous work experience with UN agencies is a distinct advantage.

Languages:

• Fluency in English and Arabic is required.

• Any other language is an advantage.

Behavioral Competencies

• Work prioritization and ability to multitask.

• Shares knowledge and experience.

• Positive, constructive attitude.

• Ability to work and act under pressure with discretion in a politically sensitive environment with a minimum of comfort.

• Responds positively to critical feedback and differing points of view.

• Ready to work independently, under tight deadlines.

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

• Ability to work in a multi-cultural team environment with a positive attitude.

• Highest standards of integrity, discretion and loyalty.

• Strives for supportive working environment and positive working relationship.

• Creates a respectful office environment free of harassment, retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA).

While this vacancy is open to both Internals and Externals females, priority shall be given to qualified Internal applicants.

Interested candidates are invited to submit their applications via this link:

https://jobs.my-soc.org/apply/20240211104330/TAt49nWxDMZdu6EVNbqhI7kUf

In order for an application to be considered valid, IOM only accepts online profiles duly completed. Only shortlisted candidates will be contacted.