Senior Program Coordinator – School of Medicine, Office of Faculty Academic Affairs and Professional Development

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

The Office of Faculty Academic Affairs and Professional Development is seeking a Sr. Program Coordinator to join our dynamic team to support the many exciting development programs within the Emory School of Medicine.

Under direction of the Director, the Sr. Program Coordinator’s efforts will include full-cycle planning, implementation, assessing and reporting of workshops, events, and initiatives of all scales. Example activities may include management of leadership development courses, faculty orientation and onboarding support, and faculty recognition initiatives including the annual Celebration of Faculty Eminence ceremony. The role will also support the SOM recognitions committee with calendaring and minute-taking and support other activities as requested.

The ideal candidate will be highly motivated, organized, dependable, detail-oriented and deadline-driven. This position will interact with a wide range of both internal and external stakeholders, including the Dean, Associate Deans, Chairs, faculty and staff. The ideal candidate will be able to pivot their communication style to meet the needs of their customer. It is expected that the sr. program coordinator will demonstrate a genuine passion for and appreciation of our mission to support faculty careers.

Due to the nature of programs, occasional early mornings and late evenings will be required. At this time, this role will be granted the opportunity to work remotely regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Emory reserves the right to change this status with notice to employee. This job description is not meant to be an exhaustive list of all duties and responsibilities and is subject to change based on the needs of the office.

JOB DESCRIPTION:

• Designs, implements, and coordinates operational facets of a specific program.
• Develops strategic plans and objectives that ensure the program’s continued success, and develops evaluation methods to assess outcomes.
• Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
• Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
• May plan, administer, or monitor the program’s budget and/or grants, and conduct financial forecasting for the program.
• May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
• Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
• Maintains complete and accurate program records.
• May serve on or chair various University committees.
• May supervise program staff, interns, and/or volunteers.
• Performs related responsibilities as required.

MINIMUM QUALIFICATIONS:

• A bachelor’s degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.

PREFERRED QUALIFICATIONS:

• Excellent written and verbal communication skills.
• Strong event planning, coordination, and organizational skills.
• Demonstrated ability to multi-task and exceptional attention to detail.
• Ability to work well independently and collaborate effectively as part of a team.
• Strong critical thinking and problem-solving skills.
• Ability to thrive in fast-paced environment.
• Proficiency in Microsoft Office Suite – Prefer Intermediate to Advanced skills with Excel, Word, PowerPoint and Outlook.
• Knowledge of Microsoft 360 suite including OneDrive and SharePoint.
• Strong interpersonal skills and ability to interact with staff and faculty at all levels.
• Sensitive to confidential information.
• Proficiency with Zoom.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs.  Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. 

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran’s status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) tendersglobal.net 404-712-2049 (TDD). Please note that one week advance notice is preferred.

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