Recruitment Assistant (National)

JOB TITLE: Recruitment Assistant (National)

TEAM/PROGRAMME:

Human Resources

LOCATION:

Amman, Jordan

GRADE:

6

Type of Contract:

Fixed term

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting the country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

The role holder will provide Recruitment support, most importantly on recruitment and onboarding across the full range of HR processes within the candidate and employees, making sure to assist in the full cycle of the recruitment process, with the possibility to assist other area offices (NES & NWS).

The role holder will be also expected to work outside the normal responsibilities outlined in the job description and be able to vary working hours accordingly, fill in the gaps as per the Line manager’s guidance and ongoing work plans.

SCOPE OF ROLE:

Reports to: HR Coordinator (Recruitment)

Staff directly reporting to this post: None.

KEY AREAS OF ACCOUNTABILITY:

1. RECRUITMENT, SELECTION AND PLACEMENT

• Assist with department heads to ensure all hiring requests are completed according to Recruiting Policies and Procedures of Save the Children.
• Assist in internal and external vacancy announcement based on SCI formats for approved recruitments following the highest standards of transparency while conducting recruitment processes & representing the HR department.
• Assist the National recruitment process (sourcing, interviewing and on-boarding) and to participate in the interview process for up to Coordinators’ levels positions.
• Assist the international recruitments (sourcing, arranging interviews, reference check, vetting process and regret letters)
• Support In the volunteer agreements and hiring process.
• Assist in the HR consultancy hiring process and processing all related payments
• Assist Area offices in some recruitment needs
• Ensure that all staff contracts/ contracts extensions are signed and send back to HR

department in a timely manner

• Using a variety of methods, including internet data mining, cold calling, online databases, social media, internal database, employee referrals, career fairs, and other relevant sources to find candidates that meet the target profiles for open and upcoming vacancies.
• Responsible for national recruitment processes by advising hiring managers from an HR perspective and facilitate international recruitment process including filing and ensure transparency in the process.

1. System support

• Support in ORC (oracle recruitment cloud) to be able to screen CVs and start the pre offer checks

1. Other

• Support in other projects as defined by the HRC
• Be prepared to vary day to day activities and work pattern/hours in humanitarian response situations.
• Position holder may be required to outside of normal duties and working hours during emergency responses.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, other members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• 1-2 years of experience in Human Resources.
• BA degree in HR, Business Administration or related field.
• Demonstrated experience in the HR or administrative field
• Knowledge of principles and practices of human resources.
• Good verbal and written communication skills in Arabic and English in addition to strong organizational skills.
• Ability to plan and organize and work in a systematic and organized manner.
• Detailed oriented
• Customer service oriented.
• Ability to priorities competing demands.
• Strong team player with high team spirit and positive attitude.
• Flexibility under pressure and in response to changing needs.
• Productive and responsive to instructions and project policies and regulations.
• Initiative, stress tolerance and reliable.
• Computer knowledge especially MS office, spreadsheet, PowerPoint, outlook and lotus notes
• Ability to build relationships quickly with a wide variety of people, both internally and externally.
• Demonstrated excellent skills in planning, coordination, and reporting skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.

Desirable:

• Familiarity with Jordanian Labour law.