United Nations Children's Fund
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Job Description
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Description
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The Warehouse Associate performs highly skilled work on UNICEF supply chains, and manages the more complex cases and client requests, which frequently requires the evaluation of difficult situations and adaptation of procedures and processes to resolve such cases. This is the GS level for specialized supply chain work and requires advanced specialized knowledge acquired through formal training and experience.
The function is characterized as highly independent and provides opportunities for Warehouse Associate to lead and carry out responsibility for end to end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.
Summary of key functions/accountabilities:
Planning:
The function is characterized as highly independent and provides opportunities for Warehouse Associate to lead and carry out responsibility for end to end supply chain management from the beginning to the end of the process and provide input into the design and development of improved supply chain services and delivery mechanisms.
Summary of key functions/accountabilities:
Planning:
- In consultation with supervisor, provide input to the Country Programme Action Planning and advise on Supply requirements for the Plan of Operations and Annual Work Plans. Participate in the forecasting, planning, implementation, monitoring and evaluation of the warehouse operations, including establishment of performance indicators, and assessment of fit for purpose of products and services.
- Support supply emergency preparedness and response activities including establishment of warehousing Long Term Arrangements (LTAs), Logistics Capacity Assessment and Contingency Plan update, and pre-positioning of stock.
Warehousing and inventory management:
- Manage UNICEF warehouse facilities and operations in line with UNICEF policies and procedures. Assess warehousing capacity including facilities, conditions of equipment, manpower, and processes. Propose corrective actions to supervisor. Assess new warehouse facilities when required. If necessary, implement and organize new warehouse facilities which may include installation and assembly of temporary warehouse structures (e.g. Wiik-Halls/Rub Halls).
- Maintain appropriate warehousing and inventory management processes in support of the country programme implementation. Ensure accurate and complete accounting, reporting and internal control systems are in place, and relevant records are properly maintained.
- Assess availability of space and prepare stacking and storage plans to ensure appropriate storage and optimize use of space. Advise on budget requirements for warehouse requirements and ensure establishment of budget with clients.
- Supervise receipt of consignments and dispatch of supplies and manage documentation processing for execution of logistics operations (e.g. warehousing invoice verification), and take appropriate actions to resolve operational issues, escalating complex issues to the supervisor.
- Prepare stock reports. Monitor inventory to track trends and account for the inventory status from source to beneficiary. Carry out regular physical counts of inventory in the warehouse. Prepare documentation for commodity disposal through Property Survey Board committee.
- Liaise with supply colleagues as well as clients and using supply dashboards to ensure pipeline monitoring and establishment of appropriate warehouse capacity. Monitor progress of offshore and/or regional procurement and take action to ensure appropriate warehousing of supplies entering the country.
Other duties/responsibilities:
- Participate in events/meetings that build partnerships and collaborative relations with UN organizations to support harmonized and collaborative logistics arrangements.
- In collaboration with supervisor, Supply Division, Regional Office and the global supply community, provide input to help ensure knowledge exchange and learning is prioritized to continuously build capacity of individuals and the team. Develop and facilitate training of newcomers, establish processes or manuals to support effective workflows.
- Periodical Supply End User Monitoring of UNICEF Supplies and equipment to the field for timely feedback on their quality and confirm if fit for the intended purposes.
Impact of Results:
- The Warehouse Associate impact is founded on the provision of input into the design and development of improved services, systems and delivery processes. The impact directly affects the quality and timeliness of the delivery of a range of different specialized services for which the unit is accountable. Working with a high degree of operational independence, Warehouse Associate is accountable for the achievement of overall service delivery results to clients.
- Their client interface focuses on handling of specialized and complex supply chain processes and delivery of services with clients. They liaise with concerned clients and with suppliers to solve issues on purchase orders, contracts, delivery and payments. These relationships are important to ensure that service standards and deadlines are met and that proposals and actions adhere to policies and rules. The Warehouse Associate’s work relationships require skills to promote understanding and acceptance of regulations, rules and procedures and/or otherwise improve client services.
- External contacts involve liaising with similar organizations for collaboration, research and data/information gathering to compile and assess best practices. Furthermore, extensive external contact with suppliers is required, including to negotiate or clarify unique, complex issues or processes. Collaboration with partners and Governments is also applicable.
Skills:
- Thorough knowledge of a range of specialized topics, including the relevant supply chain policies, partnership mechanisms, rules and regulations.
- High level of proficiency or skill is required in the interpretation and application of specialized rules and regulations to the particular circumstances of complex individual cases.
- Experience using MS Word, Excel, PowerPoint and other UNICEF office tools.
- Demonstrated understanding of the relevant supply chain processes and ability to consistently apply relevant policies, procedures and good practices in the daily work. Good judgement in order to handle complex cases including considerations for exceptions.
- Ability to develop and maintain effective working relationships with clients, suppliers and colleagues and gain the assistance and cooperation of others in a team endeavor.
- Ability to use supply related modules within UNICEF ERP system.
- Ability to establish priorities and plan his/her own work and plan, coordinate and monitor the work of those under his/her supervision.
- Ability to draft clear and concise reports or rationale for supply related decisions on key issues.
Recruitment Qualifications:
Education:
Education:
- Completion of secondary education is required, preferably supplemented by technical or university courses related to supply chain, logistics, business administration, contract/commercial law, or another relevant technical field.
- For this position, a bachelor’s degree from a recognized academic institution in a relevant field may replace three years of related work experience. A master’s degree may replace additional two years.
Experience:
- A minimum of 6 years of relevant administrative experience in supply chain management related to, preferably, warehouse and inventory management in humanitarian mission or a commercial context is required. Understanding of development and humanitarian work is an advantage.
Language Requirements:
- Fluency in English is required. Knowledge of another UN language or local language of the duty station is considered as an asset.
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IRC - International Rescue Committee 1.Program Design: We support country and regional teams to design state of the art programming, incorporating the best available evidence, cost data, and expertise of what has worked elsewhere, together with the knowledge that country teams, partner organizations and our clients bring to the table. 2.Quality Assurance: We partner with our measurement teams to design and drive the use of indicators to measure progress towards outcomes. 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We are doing this to ensure that the impact of our programs and the influence of our ideas create meaningful change for people affected by crisis. This next phase of IRC's commitment to program quality will more deliberately resource and link global thought leadership with practice on the ground. Updated Technical Unit structures will have new roles with clearer mandates. The Regional Lead is a new leadership role introduced by this change process. The Economy Recovery and Development Unit at the IRC    The Economy Recovery and Development (ERD) Unit is one of IRC’s five Technical Units alongside Health, Education, Violence Prevention and Response, and Governance. Technical Units provide support to our country programs in the design, delivery, quality assurance and continuous learning for programs advancing the outcomes areas the IRC supports and driving thought leadership around those areas of work.  The ERD TU is a dynamic team of more than 30 professionals responsible for supporting the development, implementation, and monitoring of client-centered economic wellbeing (EWB) programs. These include, but not limited to, cash and voucher assistance (CVA), agricultural & climate-resilient livelihoods, financial inclusion, and employment (including self-employment/enterprise development) promotion across emergency, recovery and resilience programming contexts. The TU’s technical assistance to this wide variety of programs ensures quality and use of evidence-based practices promotes innovation, diversity, equity, and inclusion and drives data-based management and decision making, to achieve positive change in people’s lives.  Job Overview  Economic Recovery and Development (ERD) West Africa Regional Lead provides coherence and direction to the provision of technical support for Cash & Markets Resilient Food Systems and Economic Inclusion programming in West Africa. As a member of both the regional team and the technical unit senior management team, the ERD West Africa Regional Lead has accountability for technical quality and responsibility for assuring the advice from Technical Advisors is taken into appropriate action by the country office. The ERD West Africa Regional Lead will lead a highly effective, strategic ERD regional team to ensure the West Africa Region has high quality, sound technical support needed to deliver on global program goals and effectively serve our clients. The role will serve as a functional leader, advisor, and a thought partner to both TU leadership and regional leadership, with a particular focus on leading the operationalization of the Economic Wellbeing strategy in West Africa, multi-sector and sub-sector program integration, mainstreaming of Gender Equality, Diversity, and Inclusion across programming, evidence-based design, business development, and quality assurance for high-impact and scale strategic projects. The ERD West Africa Regional Lead will coordinate across individuals and projects, ensuring clear priorities are set and communicated, and navigating the challenges inherent in being an advisory function. They will be excellent people managers, with great team building/animation skills, able to help technical staff succeed and grow in their careers. The ERD West Africa Regional Lead will invest deeply in understanding the context and dynamics of the country and regional teams and the challenges they face. They will ensure coherent ways of working within and across the regional technical team, as well as within the wider ERD TU, to align high quality technical support with the operational realities of the country offices. The Regional Lead will champion technical external representation in regional fora for promoting learning, advocacy and showcasing IRC's programming as well as engage with regional colleagues on donor facing engagement. By doing so, the Regional Lead will ensure high quality programming across the Cash & Markets Resilient Food Systems and Economic Inclusion practice areas in West Africa, high quality coordination and partnership with regional teams, effective team performance, and efficiency and impact of technical excellence service offering to the West Africa region and country programs. In West Africa, ERD programming operates in all IRC’s WA countries (Nigeria, Niger, Mali, Burkina Faso, Cote D’Ivoire, Sierra Leone, Liberia) with at least 3 technical advisors working across the 3 practice areas.  Major Responsibilities  Functional Leadership, Coordination and Implementation Support: •Provide technical leadership across the region, including by contextualizing the Economic Wellbeing at the regional level in partnership with Technical Advisors, DRD, + Deputy Director of Programs (DDP) and in line with Country Program Strategic Action Plans •Promote programming coherence and strategic direction of the ERD programming portfolio including identifying opportunities for intra and cross-sectoral integration •Closely coordinate with Global Practice Leads and HQ functions to facilitate translation of global standards to the region and of country-generated innovation and learning to global practice  •Support regional Technical Advisors to address implementation bottlenecks and critical quality concerns in the region’s programming portfolio, in partnership with the Deputy Regional Director (DRD) •Increase quality of technical collaboration across the region by fostering cross-regional dialogue with other regional technical teams •Provide technical oversight of regional strategic projects in collaboration with the Global Practice Leads as appropriate and/or budgeted, escalating quality assurance challenges as needed •Foster relationships with a wide range of both internal and external stakeholders to make strategic connections and identify opportunities •Provide stop-gap direct implementation support as/if appropriate and budgeted on CP-grants Staff management, learning, and development •Lead and line manage a high performing team of ERD Technical Advisors to design and support ERD programming across the region, and generate evidence and learning for local and global strategies •Accountable for ensuring TAs maintain core knowledge and expertise and apply global best practices to their work across health sub-sectors •Work closely with Regional and CRRD HQ People & Culture colleagues to devise strategies of attracting, onboarding, developing, and nurturing diverse regional technical staff at the Advisor and Coordinator levels, and ensuring an inclusive work environment.  In collaboration with the DRD, Regional and CRRD HQ P&C, and Global Practice Leads, plan and implement professional development for staff ensuring targeted learning.  Program Design and Business Development •Provide technical leadership and oversight to region-led (multi-country) business development, as well as particularly large single-country opportunities, together with the Technical Advisors, Global Practice Leads and others as relevant. •Support and promote technical and programmatic innovation in the region, based on technically-sound and contextually-grounded creativity and/or insights •Collaborate with other technical area Regional Leads and Technical Advisors to promote regional uptake of solutions that are proven to increase scale and deepen impact, with close attention to where integrated programming would multiply efficacy and efficiency •Work with DRD, Director of Awards Management and DDPs for country programs to understand the region’s donors for the ERD sectors, the donors’ priorities in the region, and the regional funding priorities of Country Programs for the Economic Wellbeing Outcomes •Support regional donor engagement to deepen donor understanding of IRC’s work the region, strategically foster and develop new donor relationships in close coordination with the regional team, and support the development of regional business development opportunities •Support the development and growth of strategic partnerships with mission-aligned organizations at the regional level who share commitments towards scale and impact and have complementary areas of expertise for collaboration towards delivering better outcomes for clients •Accountable for coordinating across expert staff to better integrate cross-cutting issues into ERD programs (e.g., gender equality, diversity and inclusion, climate adaptation, etc.). 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Professional and/or lived experience in West Africa context and sound understanding of the region is a huge advantage. •Excellent management and leadership skills including coaching, mentoring, and performance management  •Strong track record of leading multi-location technical programs •Strong track record of driving uptake of evidence-based practice •Experience managing multiple projects with multi-disciplinary collaborators •Demonstrated ability to influence across a wide range of diverse stakeholders internally and externally •Strong track record of identifying and converting business development opportunities (when leading and managing the leader)  •Knowledge and understanding of the respective regional context •Ability to work, manage, and meet deadlines in a fast-paced environment outstanding business acumen, critical thinking, problem solving and decision-making skills required •Superb inter-personal, written and verbal communication skills with ability to collaborate across countries, cultures, and departments  •Fluency in English and French is required. 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The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures. We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager. Apply SAVE JOB Show IRC - International Rescue Committee that you are interested in them Recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Connect with organization Connect your profile with IRC - International Rescue Committee Once connected, recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Sign in to Impactpool to connect New to Impactpool? Sign up now! Email Password Forgot your password? in | Sign in with LinkedIn Relevant Articles OPCW Internship Notice for Winter 2022AnywhereAnywhere- Contract
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