Cashier cum Finance Assistant

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Description

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• Managing cash transactions, including receiving, disbursing, and recording funds in the cash/safe box.
• Maintaining accurate and organized records of all cash transactions, including receipts, vouchers, and bank deposit slips. Recording and documenting all cash transactions accurately in accordance with DRC’s Operational Handbook.
• Updating cash book, cash log sheets and bank books on daily basis, reconciling cash balances and verifying discrepancies between cash on hand, cash log sheet and cash book. Conducting daily cash counts to ensure accuracy and completeness of cash balances. Verifying cash on hand against transaction records and receipts.
• Identifying and investigating any discrepancies in cash counts and reporting findings to the finance manager.
• Preparing and processing of cash disbursements, including petty cash reimbursements and cash advances for staff. Reconciliation of cash advances at each month end, sending reminders to the relevant staff for settlement of advance while ensuring all advances are settled at each month end.
• Assisting with bank-related activities, such as depositing funds, withdrawing cash, and preparing bank reconciliation statements.
• Supporting the finance team with administrative tasks, including filing documents, data entry, and assisting with financial reporting.
• Collaborating with Area Offices and Field Offices as per the instructions from the supervisor on matter related to month end, compliance with donor requirements, financial regulations, and organizational policies.
• Providing assistance and support during audits and financial reviews as needed.
• Assisting the finance officer in preparation and submission of monthly and annual tax returns to FRIS.
• Supporting the finance team with administrative tasks, including filing documents, data entry, and assisting with financial reporting.
• Taking minutes of meetings of finance meetings as assigned, ensuring accuracy and completeness in documenting discussions, action items, and next steps.
• Any other task assigned by the Supervisor or Finance Manager
• The responsibilities listed in the Job Description are not exhaustive and may be readjusted according to operational needs by the Finance Manager but will remain in line with the overall purpose of the role.

• Technical College or degree, preferably in Accounting, Finance, Business Administration or related Field
• Minimum 3 Years Previous experience in cash handling, cashiering, or finance-related roles is preferred. Previous INGO experience would be a plus
• Familiarity with financial management systems and procedures.
• Strong numerical skills and attention to detail.
• Proficiency in Microsoft Office applications, particularly Excel.
• Excellent organizational and time management skills.
• Ability to work effectively both independently and as part of a team.
• Strong communication and interpersonal skills.
• Understanding of donor regulations and compliance requirements is an advantage.
• Experience and willingness to work in the field in volatile and insecure areas;
• Experience living and working in a cross-cultural, multi-sector, team environment
• Ability to work well under pressure and in adverse conditions;
• Demonstrated commitment and strict adherence to confidentiality
• Effective communication skills (written and verbal);
• Proficiency in common computer packages i.e. Word, Excel, Power point etc

• Fluency in written and spoken English

• Striving for excellence
• Collaboration
• Taking the lead
• Communication
• Demonstrating Integrity
• Ability to work in a multinational and multicultural environment
• Proactivity, with a sound commitment to teamwork and with a spirit of genuine collaboration
• Excellent communication skills, as well as patience and politeness, are required
• Multi-tasking and Organizational skills is a must
• Adaptable and Flexible
• Proven analytical and critical thinking skills
• Exemplary sense of ethics in the workplace
• Team-oriented & good sense of humor

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