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Dean’s Office Receptionist

Dalhousie University

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Position Details
Position Information

Position Title Dean’s Office Receptionist
Department/Unit Dentistry – Dean’s Office
Location Halifax, Nova Scotia, Canada
Posting Number S050-24
Employee Group NSGEU Local 77
Position Type Regular, On-Going
Duration of Contract (if applicable)
Employment Type Full Time
Full-time Equivalency (FTE) 1
Salary $25.26 – $31.97 per hour ($45,970 – $58,189 per annum, 35 hours per week)
Classification C5
Provisional Statement This is a provisional classification. Formal classification procedures will be initiated by the Job Design Unit in approximately six months.
About Dalhousie University Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary As the only dental school in Atlantic Canada, the Faculty of Dentistry has been offering an outstanding education in dentistry and dental hygiene for more than 100 years, and is a key part of Dalhousie’s inter-professional and allied health community that includes the Faculties of Medicine and Health. Reporting to the Manager, Admissions and the Manager, Alumni Engagement and Donor Relations, the Dean’s Office Receptionist will provide front reception duties for the Dean’s Office and administrative support to the Dean’s Office team.
Key Responsibilities
  • Act as the first point of contact for greeting all visitors to the dean’s office, and respond to all inquiries (in-person, phone, email, etc.) received at the front desk.
  • Make travel and accommodations arrangements if required; complete travel expense claim forms if required.
  • Provide support to prospective students for requirements to the Dental, Qualifying, Dental Hygiene, Bachelor of Dental Hygiene programs. Receive and maintain confidential hard copy and computerized records. Calculate grade point averages, track supporting documentation and correspond with applicants about missing documentation and/or courses.
  • Assist Admissions committee by preparing reports, setting up applicant files, and scheduling rooms for interviews.
  • Prepare and send orientation packages for student with instructions to Register for classes, computer specs, order forms for scrubs, orientation activities, academic dates, CPR requirements, immunization, tuition fees.
  • Provide administrative support to the Manager, Alumni Engagement and Donor Relations, which includes preparing thank you letters for donors for signature from Dean or Director of Dental Hygiene, collecting thank you cards/videos from students for donors, and assisting with the coordination of special events.
Note Due to operational requirements, the successful applicant is required to work in-person on campus.
Required Qualifications
  • Business/office administration program with a minimum of two years of related experience (or equivalent combination of training and experience).
  • Excellent communication, organization, and interpersonal skills.
  • Attention to detail and ability to multi-task.
  • Sound judgement and confidentiality.
  • Proficiency in MS Office (Word, Access and Excel).
Assets
  • Experience in an educational or health-related/professional institution.
Job Competencies The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:
– Self-Awareness & Professionalism
– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Service
Additional Information Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.
Diversity Statement Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1
Open Date 02/13/2024
Close Date 02/21/2024
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/15784

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