Title: Special Assistant to the Chief Program Officer

Location: 444 Madison Ave., 10th Floor, New York, NY

Reports to: Chief Program Officer

Status: Full-time, exempt (must have ability to be in-person)

How to Apply: Please send a resume and cover letter. Application reviews will be accepted on a rolling basis until the position is filled.

BACKGROUND

The mission of the Doris Duke Foundation (DDF) is to build a more creative, equitable and sustainable future by investing in artists and the performing arts, environmental conservation, medical research, child well-being and greater mutual understanding among diverse communities. DDF operates five national grantmaking programs as well as Duke Farms and Shangri La, two centers that serve the public directly. DDF’s activities are guided by the will of Doris Duke, who endowed the foundation with financial assets that currently total over $2 billion. To learn more about the foundation, visit www.dorisduke.org.

POSITION

The Doris Duke Foundation seeks a special assistant to the chief program officer (CPO) to work closely with the CPO to ensure smooth, efficient and effective operations of DDF’s program team in service of the foundation’s strategy that shapes funding priorities and programmatic direction. Responsibilities encompass two main areas: special project management and administrative support for the CPO.

RESPONSIBILITIES

Key Project Management Responsibilities

• Work with the CPO to implement strategies that promote connection, learning opportunities, coordination and collaboration among DDF’s grantmaking programs and centers.
• Identify and implement strategies and best practices in promoting cross-program/team collaborations.
• Research and advance best practices in grantmaking and suggest strategies, workshops or learning opportunities to share with the grantmaking programs.
• Identify and support coordination among common priorities and themes of the grantmaking programs.
• Support relationship building across DDF’s grantmaking programs, operational teams (e.g., grants management, communications, investments) and centers.
• Act as an informal lead and coordinator for program associates.
• Suggest and carry out opportunities to streamline internal grantmaking and other relevant processes.
• Provide project management for CPO special projects (i.e., those either outside of DDF’s primary grantmaking areas or that span the institution).
• Provide curatorial and managerial support for program-driven Doris Duke Center events.
• Partner with the CPO to achieve sound administration of the CPO’s priorities, including budget planning as well as management and resource allocation.

Primary Administrative Duties

• Complete a broad variety of administrative tasks for the CPO.
• Compose and prepare correspondence.
• Manage schedule and calendar, itineraries, agendas and meeting logistics.
• Prioritize incoming issues, including those of a sensitive or confidential nature. Handle matters expeditiously, proactively and with follow-through.
• Conduct research.
• Compile, develop and design materials (PowerPoint decks, spreadsheets, etc.).
• Arrange detailed business travel.
• Organize and maintain files.
• Order supplies.
• Prepare expense reports and take notes.
• Liaise with vendors.
• Provide administrative support for select program events, including CPO-driven convenings.

QUALIFICATIONS

• Bachelor’s degree.
• Project management experience that includes supporting C-level executive.
• Proficient in Microsoft Office (Outlook, Word, Excel and PowerPoint), Adobe Acrobat, project management and productivity software, and social media platforms.
• Strong organizational and project management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Demonstrated interpersonal skills and the ability to build relationships with stakeholders.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Strong, interpersonal, oral and written communication skills.
• Highly resourceful team player also able to be extremely effective independently.

COMPENSATION AND BENEFITS

• Anticipated salary range is $69,000-$87,000, and the final offer will depend on experience.
• Industry-leading benefits.

OUR VALUES

The following values underpin everything we do in pursuit of our mission across the Doris Duke Foundation:

Integrity: We must be honest and ethical in all that we undertake. As a group of private foundations, we are accountable to the many stakeholders affected by our work.

Excellence: We will insist on the highest standards of performance in fulfilling our mission, will ground our work in best practices and will make decisions based on the best available information.

Openness and Imagination: We will be listening and learning organizations that are responsive to ideas and opinions from a variety of sources. We value imagination and creativity, the ability to think in new ways about the work we do and how we do it.

Collaboration: We value a collaborative and supportive environment in which to advance our mission and objectives. Creating a working environment that promotes trust, honesty and respect within our organizations is as important as earning the trust and respect of our colleagues and peers in the fields in which we work.

Diversity, Equity and Inclusion: We believe in the essential value that a diverse set of perspectives, experiences and abilities brings to the table. Our commitment to the values of diversity, equity, inclusion and social justice is an ongoing, active engagement reflected in our funding areas, grantees, museums, centers, board and staff. At the core of our work is a dedication to serving and learning from organizations and individuals addressing inequities and working toward a more just, healthy and inclusive society. (Learn more about our commitment to diversity, equity and inclusion, and how we incorporate this value into our work.)

The Doris Duke Foundation is committed to inclusive hiring and equal employment opportunity. We strongly encourage candidates of all identities, experiences, orientations and communities to apply. Our recruiting and employment practices adhere to all applicable federal, state and local laws, including the Americans with Disabilities Act. We provide reasonable accommodations for persons with disabilities. If a reasonable accommodation in the job application process is needed, please contact us here.

Apply Here

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