Anticipatory Action Programme Coordinator

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees delivers lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.

Other locations with an IRC office may be considered.

Specific Responsibilities:

The Anticipatory Action Programme Coordinator supports overall project, grant, and sub-grant management for the two sector leading Anticipatory Action projects, working within the Economic Recovery & Development Technical Unit (ERD) and working closely with the Anticipatory Action Specialist and Research Director, project teams and research partners to deliver an ambitious, integrated programme of research and programs. The role involves liaising closely with IRC’s Aibel Innovation Lab and the Emergency & Humanitarian Unit (EHAU) within IRC, as well as IRC country offices, andIRC’s primary donors, to deliver the project in a high-quality, effective, and efficient manner. A significant focus of the position is to ensure that the project meets the high standards and requirements of our donors, and consortium partners to meet relevant compliance and reporting requirements.

The AA Programme Coordinator specific responsibilities are as follows:

Project Management & Reporting (40%)

• Develop and/or refine project management systems and guidance documents to ensure efficiency, transparency and accountability across consortium activities; regularly assess the use of project tools and processes to adapt and improve as needed.

• Work closely with others in the ERD TU to track progress on key deliverables using workplans and financial forecasts; develop and communicate mitigations for areas that are off track.

• Manage and update the workplans; meet with key stakeholders from IRC and partners to ensure programme quality controls are in place, and provide analyses for senior management decision-making.

• Maintain and update the project risk register and systems to assess risks throughout project lifecycle.

• Maintain comprehensive and standardized electronic files for the project and ensure project team and partners have access to relevant records.

• Maintain an in-depth knowledge of relevant institutional donor policies and support partners on contractual compliance.

Partner subcontract management, coordination and compliance (20%)

• Collaborate with research partners to develop work plans and monitoring plans.

• Manage communication with research partners for issues related to implementation against workplans, subcontracts, reporting, and regular meetings.

• Coordinate due diligence, compliance checks, subcontract amendments, and other subcontract management processes according to guidance from IRC’s Awards Management Unit.

• Work with IRC’s Awards Management Unit to ensure that partners’ responsibilities for donor compliance are tracked and evaluated and that updates on contract performance are communicated in a timely and professional manner to appropriate stakeholders.

Reporting (40%)

• Lead coordination for 6 monthly reports, including but not limited to developing report templates, communicating deadlines, and providing timely feedback for IRC and partner teams.

• Identify, document and communicate areas of improvement for donor reporting.

• Prepare annual reports and documents according to contract requirements for submission to donor; coordinate response to other donor inquiries as needed.

Key Working Relationships:

Position directly supervises: Anticipatory Action Specialist

Other Internal and/or external contacts:

• Internal: EHAU, Research and Innovation department teams, ERD Technical Unit teams, GOAT, Awards Management Unit staff, and IRC country office staff.

• External: Institutional and private foundation donor focal points.

Job Qualifications:

Work Experience:

• At least 5 years of professional experience with demonstrated project management skills, including developing project management documents and tools such as workplans.

• Demonstrated experience of partnership management.

Demonstrated Skills and Competencies:

• Working knowledge of major European institutional donor T&Cs and compliance requirements is preferred.

• Excellent critical thinking skills to problem-solve independently.

• Excellent organizational skills: the ability to multi-task, learn quickly, and work independently and productively in a fast-paced environment.

• Excellent interpersonal and communication skills: the ability to effectively collaborate with and motivate a variety of people in a multi-cultural environment.

• Excellent digital literacy: MS Word, Excel, and web-based project management tools (e.g., Asana). Proficiency in Excel strongly preferred.

• Dedication to diversity, equity and inclusion and a passion for IRC’s mission.

Language Skills: Excellent written English, including the ability to synthesize information and draft high-quality reports. Professional fluency in German is preferred.

**Working Environment:**Switzerland / New York, USA / London, UK. This position can be fully remote.

Compensation:

Posted pay ranges apply to US and UK-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

US Benefits:

The IRC offers a comprehensive and highly competitive set of benefits. All US employees are eligible for sick time, a 403b retirement savings plans: up to 4.5% immediately vested matching contribution, plus an 3-7% additional IRC contribution, and an Employee Assistance Program which is available to our staff and their families to support in times of crisis and mental health struggles.

In addition, full-time employees are eligible for 10 US paid holidays, 20-25 paid time off days, disability & life insurance, medical, dental, and vision insurance (employee contribution starting at $135, $7, and $5 per month respectively) and FSA for healthcare, childcare, and commuter costs. Part-time employees are eligible for a proportionate amount of paid time off. These additional benefits apply to employees who work at least 6 months within a 12 month time period.

Standard of Professional Conduct: The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.

Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.