Bilingual Education Navigator

The Bilingual Education Navigator supports the current ODE-GYO grant and is a limited-duration position funded by that grant. This position offers candidates the opportunity to join a statewide collaborative team of college, state, and community partners committed to increasing access and success for individuals pursuing Education pathways and Teacher Licensure in K-12 education. This individual will engage in community outreach and information events for school district personnel and high school students, create and distribute marketing materials, and present education pathways and grant options at events. Additionally, this person will process grant funding and access student accounts. The Navigator provides 1-on-1 academic advising for education students, working closely with community and campus resources to identify supporting funding and services. These services include partnerships with other colleges, school districts, college academic and student affairs programs, and the wider statewide education network to ensure successful participant outcomes. 

Chemeketa is a proud Hispanic-Serving Institution that aspires to be an inclusive environment where we honor and value the unique contributions of our diverse students, employees, and community. We seek to foster cultural competence and pursue equitable solutions that support all students in achieving their educational goals. If you are interested in joining the work of the college to pursue a supportive and inclusive culture, we encourage you to apply.

When applying for this position, please attach the electronic documents listed below. Failure to do so will result in your application being rejected as an incomplete application. Any documents you provide that are not listed will not been seen by the Search Committee.

• Resume
• Cover Letter
• Unofficial Transcripts – An electronic copy of your academic transcript(s) from an accredited institution which clearly indicate the degree awarded, and any other applicable information, must be attached with your application if you would like it considered as part of your eligibility for the position. Any applicants who earned academic credentials from outside of the United States and wish to use those credits for consideration must also upload an evaluation of college credit earned at the non-U.S. institution.

Essential Functions:

Community Liaison for Events and Activities 

• Develops campus relationships and referral processes to connect participants with targeted short-term and long-term education pathways.

• Delivers presentations about program services, qualifications, and expectations to prospective students, community organizations, and on-campus partners

• Serves as primary liaison with universities, community colleges, and School District partners to communicate grant partnerships, activities, outcomes, and recruitment materials

• Independently organizes events, including events held in Spanish, including drafting correspondence and informational handouts for events that promote our education pathways and grant programs

Advising Support

• Develops individualized academic plans for students entering educational pathways from a variety of starting points.

• Serves students and faculty as a technical resource with information on education programs, pathways, and grant funding.

• Provides 1-to-1 advising and support for students including connecting with internal and external funding resources.

• Collaborates with all campus departments and outreach to help students recognize needs, identify barriers, and acknowledge values and strengths that contribute to their academic and career success.

• Serves as an independent liaison with individuals/departments on campus, public agencies

Project Record Keeping and Data Management 

• Receives, processes, and maintains various confidential records and databases requiring classification and compilation of varied information 

• Coordinates the collection of data from multiple sources and enters appropriate data into databases for local, state and federal reporting. 

• Maintains accurate records including student files and documentation, advising guides, transfer agreements, enrollment reports, and student databases.

• Prepares drafts and compiles information for reports, including grant reporting. 

• May supervise part-time hourly employees

Administrative Support

• Recommends improvements to increase departmental effectiveness and efficiency 

• Performs other related project activities of a similar nature or level 

• Assists with special reports and projects related to education grants and programs (e.g. grant reports, marketing, and enrollment reports). 

• Researches and compiles data for various purposes including budgets, reports, surveys, and student enrollment and completion 

• Manages and prioritizes multiple department tasks or projects
  

Institutional Expectations

• Embraces diversity and actively collaborates effectively with a variety of students, staff and the public from diverse cultural, social, economic and educational backgrounds
• Participates in recruitment and retention of students at an individual and institutional level in promotion of student success
• Embraces, understands and uses appropriate technology tools to accomplish job functions
• Provides high quality, effective service to internal and external customers through continuous improvement and adoption of lean office practices

Your application will be scored based on the minimum qualifications, core competencies, and preferred qualifications listed below. If you are unsure whether you meet all of the qualifications , we encourage you to apply and address through your application materials all of the relevant education, transferable skills, and related experience that makes you a great candidate for this position. The information provided on your application will be used to determine step placement upon hire. Please ensure you include all information on your application which you wish to be considered.

Minimum Qualifications:

High School diploma/GED

-AND-

Three years of clerical experience

-AND-

Three years of experience providing customer service to the public in a higher education setting

-AND-

Bilingual English/Spanish

–OR–

Associate’s Degree from an accredited institution

-AND-

One-year clerical experience

-AND-

One year of experience providing customer service to the public in a higher education setting

-AND-

Bilingual English/Spanish

Core Competencies:

• Ability to learn quickly and assimilate information, to be flexible, utilize strong communication skills, recognize when client/student referral is appropriate or necessary, and work independently and as a team member

• Demonstrated ability to work with a diverse population of students and stakeholders

• Knowledge and skill in the use of computer hardware and software including data management

• Knowledge of community college systems and philosophy

• Ability to problem solve

• Ability to maintain confidentiality

• Bicultural/multicultural skills sufficient to select appropriate behaviors, values, and attitudes within different cultures during interactions with others

Preferred Qualifications:

• Bachelor’s degree in education or related field

• One year of experience working directly with students in higher education

• Experience working on Federal, State, and/or local grants including data management

• Experience advising students about school resources and support services 

SCHEDULE & MODALITY

Based on individual assessment, business needs, supervisory discretion and/or college directives, a percentage of the duties of this position may be performed remotely.
TERMS OF EMPLOYMENT

• This is a 100%, 12-month classified assignment of the B3 band and grade. This position is grant-funded and has an end date of June 30, 2025. Continuation of position is contingent on grant funds. 
• Please note: The college is currently undertaking a comprehensive classification and compensation study.  No employee will lose base pay because of this study, however, classification titles and pay grades may change.  The successful candidate will receive notice of all changes prior to implementation which is currently projected for the Summer of 2024.
• This position has a 6-month probationary period
• All positions at Chemeketa are required to be available for work onsite as requested by the college.
• Requires flexible work schedule to meet program needs, which may include evenings and/or weekends
• This position may require the use of your personal vehicle for transportation between campus locations
• If requested, requires the provision of official transcripts upon hire
• Employees must maintain Oregon, Washington or Idaho residency as a condition of employment.
• Successful applicants for designated positions must successfully pass a background inquiry, which may include criminal, driving, credit and full background checks. Only information relevant to the position will be considered. An individual with negative information on their background inquiry will not necessarily be denied employment. 
• Providing false information will result in rejection of an application, employment offer or dismissal

PHYSICAL REQUIREMENTS 

Sedentary Work:   Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary requirements are met.

VETERANS’ PREFERENCE

Applicants are eligible to use Veterans’ Preference when applying with Chemeketa Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application.

For information regarding Veterans’ Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq

DOCUMENTS REQUIRED FOR VETERANS’ PREFERENCE 

• One of the following:
  • MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) -OR-
  • Letter from the US Dept. of Veterans Affairs indicating receipt of a non-service connected pension -OR-
  • Certification that discharge or release from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate
• In addition to one of the above documents, Disabled Veterans must also submit one of the following:
  • A copy of their Veterans disability preference letter from the Department of Veterans Affairs -OR-
  • Certification that medical separation from active duty under honorable conditions will take place not later than 120 days after the submission of the certificate.

You can request copies of your military service record through the National Archives website at http://www.archives.gov/veterans/military-service-records/ 

*Please Note: As part of the first round of screening, the committee will conduct an anonymous review of the application materials and will not be able to view any personally identifiable information. Please be sure that your application is complete and thoroughly depicts how you meet the minimum qualifications, core competencies and preferred qualifications. Required documents must be provided at the time of application. Any applications which do not have the required documents attached will be considered incomplete. Incomplete applications will not be considered. Chemeketa makes employment decisions based solely on the candidate’s demonstrated competencies as related to successful performance in the position.  

PUBLIC SERVICE LOAN FORGIVENESS

Chemeketa Community College is considered a qualifying public employer for the purposes of the Public Service Loan Forgiveness Program. Through the Public Service Loan Forgiveness program, full-time employees working at the College may qualify for forgiveness of the remaining balance on Direct Loans after 120 qualifying monthly payments under a qualifying repayment plan. Questions regarding your loan eligibility should be directed to your loan servicer or to the US Department of Education.

EQUAL OPPORTUNITY EMPLOYER

Chemeketa Community College prohibits unlawful discrimination based on the following:

Or any other status protected by federal, state, or local law in any area, activity or operation of the College. The College also prohibits retaliation against an individual for engaging in activity protected under this policy, and interfering with rights or privileges granted under federal, state or local laws.

Under College policies, equal opportunity for employment, admission, and participation in the College’s programs, services, and activities will be extended to all persons, and the College will promote equal opportunity and treatment through application of its policies and other College efforts designed for that purpose. All persons having questions or concerns related to Equal Employment Opportunity or Affirmative Action should contact the Affirmative Action Officer at 503.399.2537, 4000Lancaster Dr. NE, Salem OR 97305.  

Persons having questions or concerns about Title IX, which includes gender based discrimination, sexual harassment, sexual violence, interpersonal violence, and stalking, contact the Title IX coordinator at 503-584-7323, 4000 Lancaster Dr. NE, Salem, OR 97305, or http://go.chemeketa.edu/titleix. Individuals may also contact the U.S. Department of Education, Office for Civil Rights (OCR), 810 3rd Avenue #750, Seattle, WA 98104, 206.607.1600. To request this publication in an alternative format, please call 503.399.5192.