Clinical Research Coordinator A/B (Department of Radiation Oncology)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Clinical Research Coordinator A/B (Department of Radiation Oncology)

Job Profile Title

Clinical Research Coordinator A

Job Description Summary

The Department of Radiation Oncology at the University of Pennsylvania is one of the most comprehensive Radiation Oncology programs in the world, and a world leader in developing and conducting innovative clinical trials. The mission of the Department of Radiation Oncology Research is to develop novel, more effective, treatment regimens/paradigms for cancer; advance the science and serve our patients by improving cancer outcomes and offering the best available innovative care to trial participants. We are looking for motivated and talented people who would like to pursue clinical research as their profession, or go to medical school, or graduate school in the biomedical field in the future, to work as clinical research coordinators doing cutting-edge work battling cancer. This position will work under the direct supervision of the Manager of Research Projects. The Clinical Research Coordinator will be responsible in the management of clinical trials that are conducted in Clinical Research Unit(CRU).
This position is hybrid eligible after successful completion of introductory period and six months of service.
This position is contingent upon continued funding.

Job Description

Job Responsibilities

• Coordinating trial related activities to ensure the execution of the trials is adherence to the protocol and regulatory compliance; Maintaining regulatory documents per sponsor requirements, University of Pennsylvania, FDA, and GCP standards and guidelines; Preparing and participating study monitoring and audit visits
• Communicating with potential patients, pre-screening, scheduling, consenting, and enrolling patients; Assure the enrolled subjects have documented eligibility check list and signed appropriate version of consent
• Coordinating research visits; Maintaining source documentation, Data collection and Completing CRFs; Obtaining, handling, processing, transferring /shipping of biospecimens when applicable
• Tracking AE/SAE, maintaining documentation, and study logs; Coordinating with regulatory specialist when regulatory entities report is needed, such as reportable AE/SAE, Deviations
• Performing research billing review, subject reimbursement when applicable; Documenting all trainings and essential correspondence that related to study
• Uploading data to relevant databases; Perform data QC and address queries
• Maintaining/ordering study materials as needed
• Attending study related meetings and other meetings as required
• Other duties and responsibilities as assigned

Clinical Research Coordinator A: The primary role of Clinical Research Coordinator A is the organization, coordination and implementation of research studies. The Coordinator will participate as part of a multidisciplinary team member in the care of patients on clinical research protocols. The Coordinator will assist in clinical trial coordination including: participant recruitment, data entry and QC, patient visits, tracking study progress and subject AEs, study monitoring/audit visits, perform research billing review, and assists regulatory submissions as needed.

Clinical Research Coordinator B: In addition to the above, the Clinical Research Coordinator B will be expected to effectively and independently manage multiple trials, while also assisting other coordinators as needed. The CRC B will demonstrate leadership skills within the program, be able to identify common challenges, and brainstorm creative ideas to problem-solve emergent issues.

Qualifications

CRC A: Bachelor’s degree with a minimum 1-2 years of experience or an equivalent combination of education and experience required.

CRC B: Bachelor’s degree with a minimum 2-4 years of experience or an equivalent combination of education and experience required.

Position is contingent upon continued funding.

This position is hybrid eligible after successful completion of introductory period and six months of service.

Job Location – City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$37,220.00 – $52,661.00 Annual Rate

Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile. 

Affirmative Action Statement 
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

Special Requirements 
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

• Health, Life, and Flexible Spending Accounts: Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

• Tuition: Take advantage of Penn’s exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

• Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.

• Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.

• Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.

• Wellness and Work-life Resources: Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.

• Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.

• University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.

• Discounts and Special Services: From arts and entertainment to transportation and mortgages, you’ll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.

• Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.

• Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.

• Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.

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To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay