OVERVIEW

Post Number : CLD-633

Grade : P-5

Parent Sector : Sector For Administration and Management (ADM)

Duty Station: Paris

Job Family: General Administrative Support

Type of contract : Fixed Term

Duration of contract : 2 years, renewable

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 16-APR-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Assistant Director-General for Administration and Management (ADG/ADM) and the direct supervision of the Director for Conferences, Languages and Documents (DIR/ADM/CLD), the incumbent, as Chief of Section for Conferences and Cultural Events management(ADM/CLD/C) will be responsible for designing, leading and coordinating all operations, including interpretation, related to the organization of events held at Headquarters and in the field , when required. In addition, the incumbent will be responsible for the overall management of the Section and its staff. More specifically, the incumbent will be expected to perform the following duties:

• Proactively collaborate with UNESCO services to establish smooth planning of events (conferences and meetings, exhibitions and cultural events) at Headquarters and in the field, and to provide effective support of their organization.
• Provide operational advice and guidance to organizers on the format for the event, on the planning, resource requirements including for interpretation, allocation of rooms and spaces in line with arising priorities, IT, logistical support, security and any other requisite material arrangements ;
• Provide leadership and direction to the units within the Section in order to ensure effective and efficient delivery of support services to enable the organization of events ;
• Undertake administrative tasks necessary for the functioning of the Section, reporting on administrative and financial aspects, coaching and developing staff competencies and present proposals for continuous improvement to create best practices environment and to ensure that existing processes are regularly reviewed and developed;
• Provide advice to the Director on the current business model and opportunities to streamline processes, to strengthen sustainability and accessibility of events taking into account the UNESCO general framework.
• Advise in general on strategic issues and opportunities to improve the effectiveness and efficiency of the events management and to provide fully satisfactory client services.

COMPETENCIES (Core / Managerial)

REQUIRED QUALIFICATIONS

Education

• Advanced university degree (Master’s or equivalent) in business administration, management, economics, political sciences, engineering, architecture or a related field.

Work Experience

• A minimum of 10 years of relevant professional experience in administration, management, or a relevant field of which a minimum of 5 years in events management or related areas preferably acquired at an international level;
• Proven experience in project management with various professions and in managing significant material, human and financial resources and solid background in strategic, operational, and financial management preferably in an international organization.

Long Description

Skills & Competencies

• Demonstrated strong organizational skills with ability to establish plans and priorities and effectively coordinate them and ensure the follow up;
• Sound capacity to make proper judgement on sensitive issues and to escalate them for decision;
• Demonstrated client-oriented approach, with experience of developing or improving procedures in order to facilitate clients’ access to services;
• Demonstrated ability to establish and maintain partnerships and to ensure a high-level coordination and cooperation with internal and external stakeholders;
• proven ability to manage multicultural teams, to introduce and manage change;
• Strong interpersonal and communication skills;
• IT literacy or capacity of overseeing the application of IT to the improvement of business processes.

Languages

• Excellent knowledge (written and spoken) of English or French and good knowledge of the other language.

DESIRABLE QUALIFICATIONS

Work Experience

• Experience working for international organizations or United Nations agencies.

Languages

• Knowledge of another official language of UNESCO (Arabic, Chinese, Russian, Spanish).

BENEFITS AND ENTITLEMENTS

SELECTION AND RECRUITMENT PROCESS

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