Administrative Associate - FHC - Tenders Global

Administrative Associate – FHC

University of Massachusetts Medical School

tendersglobal.net

JOB SUMMARY:

Under the direct supervision of the Business Unit Manager, or designee, the Administrative Associate I performs diversified and complex administrative duties.

 

ESSENTIAL FUNCTIONS:

  • Perform data entry and generate reports.
  • Assist with the arrangement of travel logistics and coordination of schedules; support completion of travel advance and authorization forms, as needed.
  • Process and track documents such as invoices, payments, requisitions and expense reimbursement.
  • Provide administrative support with the preparation of materials, agenda, notes, and handouts.
  • Type, edit, and proofread material.
  • Answer phones and screen calls. Take messages and relay information within scope of authority.
  • Provide calendar management support. Schedule or arrange for conferences, meetings, interviews, appointments, or similar activities.
  • Review, sort, and file a variety of material. Set up and maintain filing system as needed. Provide information as needed.
  • Order and maintain office and other department supplies.
  • Open, review, and distribute incoming mail. Identify priority mail and route accordingly.
  • Answer routine correspondence.
  • Perform other duties as required.

REQUIRED QUALIFICATIONS:

  • High school diploma, or equivalent experience
  • 2 years of office experience
  • Specialized secretarial training preferred
  • Knowledge of Microsoft Office products: Word, Excel, PowerPoint, and Outlook
  • Possess the organizational, verbal, written and interpersonal skills necessary to interact effectively with all levels of personnel
  • Ability to prioritize and problem solve

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