Sponsored Research Administrator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Sponsored Research Administrator – Boca Raton, FL.

The Charles E. Schmidt College of Medicine is seeking a Sponsored Research Administrator. The candidate will be responsible for pre-award and post-award management that includes, but may not be limited to: proposal preparation, budget development, account maintenance and oversight, reporting, and closeout.  The selected candidate will work closely with the Assistant Director, Research Administration and investigators conducting basic, clinical, and translational research.  The primary goal of this position is to support the timely, effective, and efficient functioning of sponsored funding, and to participate in other strategic initiatives.

Summary of Responsibilities:

• Proposal preparation, budget development and submissions.

• Interpret university and sponsor policies and guidelines.

• Monitor spending on awards for compliance with federal, university, and sponsor regulations.

• Forecast expenses and provide regular as well as ad hoc financial reports to College and faculty.

• Assist with progress report submissions, re-budgeting needs, and no-cost extension requests.

• Assist with quarterly effort reporting and certification.

• Track grant activity and provide reports to College leadership as needed.

• Serve as liaison to the Office of Sponsored Programs, Research Accounting, and other relevant offices within the University.

• Other sponsored research administration duties and strategic initiatives as required.

The College of Medicine at Florida Atlantic University seeks scholars who are committed to supporting the learning needs of students from diverse backgrounds and to thoughtfully engaging all communities in higher education. Florida Atlantic University embodies a culture of strategic and collaborative community engagement that results in mutual benefit to the institution and the various internal and external communities that it serves.

FAU Benefits and Perks:

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program – https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
• Flexible work arrangement plans – https://www.fau.edu/hr/employee_relations/flexwork.php
• Sick Leave Pool Program
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day – https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty – Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master’s degree from an accredited institution in an appropriate area of specialization; or Bachelor’s
degree from an accredited institution in an appropriate area of specialization required and two (2) years of appropriate experience required.
PREFERRED QUALIFICATIONS/SKILLS:
Master’s or Bachelor’s degree in Business Administration or Accounting preferred.
Two years of experience preferred.
Must be able to work independently with minimal supervision and prioritize multiple assignments in a time-sensitive environment.
Experience with Workday financial management system.
Sound knowledge of federal and NIH policies.
Ability to interpret, communicate and apply financial, regulatory, and administrative guidelines of
funding opportunity announcements.
Strong accounting, financial and analytical skills.
Demonstrated attention to detail, excellent problem-solving skills, and ability to analyze financial
data.
Excellent organizational, interpersonal, verbal communication, and writing skills.
Proficiency in Microsoft Word, Excel, and Adobe.

Salary:

$55,000 – $85,000 per year
Exempt Administrative, Managerial, Professional (AMP)

College or Department:

College of Medicine

Location:

Boca Raton

Work Days and Hours:

Monday – Friday, 8:00 a.m. – 5:00 p.m. including some evenings and weekends as needed.
Eligible for flex scheduling at the discretion of the supervisor.

Application Deadline:

2024-03-03

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:
Resume
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact Human Resources at 561-297-3057. For inquiries concerning employees, job applicants or other available accommodations, please email [email protected] or call the Office of Civil Rights and Title IX at (561) 297-3004.
As a Hispanic-serving institution, Florida Atlantic University (FAU) is one of the most racially and ethnically diverse institutions in the Florida state university system. We are committed to recruiting and retaining talented faculty and staff. We embrace our shared responsibility to create and celebrate a welcoming and inclusive campus environment for all. Our community features excellent schools, a vibrant and safe community, and a sub-tropical climate conductive to year-round outdoor activities.