COI Specialist

19-Feb-2024

Conflict of Interest

86706BR

University Job Title

Conflict of Interest Specialist

Bargaining Unit

None – Not included in the union (Yale Union Group)

Compensation Grade

Administration & Operations

Compensation Grade Profile

Manager; Program Leader (24)

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Research/Support

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

150 Munson Street
New Haven, CT 06511

Position Focus:

Under the general direction of the Associate Director, Conflict of Interest Office, and with considerable latitude for discretion and independent judgment, this position will be responsible for ensuring institutional compliance with regulatory requirements and institutional policies related to Conflict of Interest (COI).  In addition to providing advice as to the interpretation and application of COI regulations and policies, this position will ensure conflicts of interest have been identified and then managed, reduced or eliminated in accordance with regulatory requirements and University policies.

Essential Duties

1.  Evaluate faculty, staff, and researchers’ financial disclosures for potential conflicts of interest and make an initial determination (based on relevant regulations/policy) as to whether potential conflicts of interest exist, complete and document reviews that can be expedited within own level of approval. 2.  Prioritize and process all COI reviews related to sponsored projects. 3.  Independently monitor faculty and investigator compliance with sponsored projects and/or activities management plans. 4.  Establish processes to ensure compliance with conflict of interest regulations/policies, including mechanisms to identify and track newly disclosed significant financial interests and/or instances of non-compliance. 5.  Research information to formulate precise case summaries and attend COI Committee meetings to synthesize complex discussions, produce meeting minutes, document management plans, and recommend appropriate courses of action. 6.  Compose COI Office/Committee correspondence to faculty, research personnel and deans/department chairs regarding conflict of interest determinations, management plans, Committee concerns or requests for supplemental information. 7.  Work proactively with the Office of Sponsored Projects (OSP) and various stakeholders (e.g., faculty, researchers, administrators) to ensure compliance with funding agency requirements/institutional policies required to facilitate the proposal submission and award set up processes. 8.  Maintain specialized knowledge of various conflict of interest regulations/policies/requirements needed to serve as an expert and trusted advisor to the COI Committee, deans, department chairs, faculty, administrators and staff in the interpretation and application of COI policies and procedures. 9.  Guide, mentor and oversee COI Office staff in the pre-review of disclosures and development of activity management plans. 10. Collaborate with various shareholders to elicit information, discuss sensitive information and develop workable solutions to meet COI regulations/requirements. 11.  Develop specialized conflict of interest management plans in collaboration with the COI Office Directors and/or COI Committee Chair. 12. Report managed conflicts to government agencies and other sponsors, as required. 13. Responsible for various auditing and tracking activities related to conflict of interest reviews/findings. 14. Develop content for and participate in training programs related to Conflicts of Interest. 15. Participate in other projects for the COI Office as necessary.

Required Education and Experience

Bachelor’s degree in a relevant field and 3 years of related professional work experience, or an equivalent combination of experience and education.

Required Skill/Ability 1:

Proven excellent oral and written communication skills; demonstrated team player with a collaborative working style.

Required Skill/Ability 2:

Ability to analyze information and objectives to define problems, identify relevant issues or concerns, and suggest workable solutions.

Required Skill/Ability 3:

Ability to act with a high degree of independence, maintain confidentiality and act with discretion.

Required Skill/Ability 4:

Ability to understand, apply and communicate complicated regulations to a wide range of individuals.

Required Skill/Ability 5:

Ability to prioritize, problem solve and work well under time pressures, while maintaining a strong attention to detail and accuracy.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
https://covid19.yale.edu/health-guidelines

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus