Procurement Officer

OBJECTIVES OF THE PROGRAMME

Country Management Support Units (CSU) have been established in the organizational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies,procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning(ERP) system.

DESCRIPTION OF DUTIES

ProcurementAdvises the Head of WHO Country Office (WR) for an informeddecision making on procurement transactions.• Coordinates the preparation and submission of the procurement plans by the different clusters of the budgetcenter, ensuring their implementation according to the programme’s objectives and priorities.• Provides guidance on procurement contracting services to managers and staff.• Evaluates requests from the technical units and partners and advises for compliance with the organization ‘s rules and regulations.• Administers procurement resources and ensures compliant and efficient use of standard operating procedures of procurement.• Maintains the pre-qualified and assessed supplier’s database.• Coordinates the issuance of LTAs and ensures that they are renewed timely.• Maintains and monitors the overall activities of procurement and contracting services for the office using the GSM oracle system and other procurement tools including the Business Intelligence (BI), providing reports,data and statistics.• Ensures smooth running of operations of procurement transactions including goods andservices ordering and delivery.• Maintains regular contact with the Regional Procurement and Supply Services(PSS/AFRO) and make follow up of the Contract Review Committee (CRC) deliberations.• Coordinates the shipment of items ordered,working closely with the shipping assistant and the forwarding & clearing companies and liaises with local authorities for taxes exemption and for timely clearing of the goods items from the customs.• Analyzes and/or evaluates vendors performance, along with other designated staff members,Travel• Coordinates the management of travel plans in GSM and ensures that Clusters are compliant with travel policies.• Manages and produce reports, statistics, and/or information material on travel requests.• Analyzes and/or evaluates vendors performance in the area of Travel.Logistics• Coordinates the transport and fleet management.• Produce reports, statistics, and/or information material on the Budget Centerfleet.• Coordinate office space management and allocation of equipment to staff membersin liaison with relevantunits as required.Other• Ensures that the Fixed Assets (FA) Assistant updates the office FA register regularlyand provides a monthly report&an annual disposal plan. Ensures that the FA Assistant leads the physical verification and produces the relevant reports including the Year End Certificate of the office FA, in a timely manner. • Executes all other related duties as assigned.

REQUIRED QUALIFICATIONS

Education

Essential: First university degree in BusinessAdministration, Public Administration, Management, or relatedfield.
Desirable: An advanced university degree in Business Administration, Public Administration, Management, or related field.

Experience

Essential: A minimum of five years’ experience, working in procurement services, and logistics services for a programme.
Desirable: Experience using Enterprise Resource Planning Oracle systems or similarpackages.

Skills

• Sound knowledge and skills in procurement and budget.• Concrete skills in implementing operations of procurementof services and processes.• Sound skills in utilizing Enterprise Resource Planning Oracle systems or similar packages.• Strong computer skills in office applications including excel, power point, and word.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of French.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1738 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to [email protected]

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• Mobility is a condition of international professional employment with WHO and an underlying premise of the international civil service. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected].

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• For information on WHO’s operations please visit: http://www.who.int.

• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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