Associate Project Manager (Administrator I) – Administration and Finance

Apply now Job no:536352
Work type:Management (MPP)
Location:San Bernardino – San Bernardino Campus
Categories:MPP, Administrative, At-Will, Full Time

Job Summary:

The Assistant Project Manager serves as the University’s representative and project manager for major and minor capital construction projects.  Project Managers are responsible for managing all aspects of capital projects, including but not limited to, project budgets, coordination with campus entities, ensuring that work meets quality standards, and complies with all applicable building codes and regulatory requirements.

Major duties and responsibilities:

Internal Project Coordination

• Under general direction of the Director of Construction, manages all aspects of assigned projects with campus stakeholder groups.  This includes but not limited to identifying project scope and budget, communicating capital project process and schedules, and documenting any decision-making during design phases. 
• Collaborates with campus partners during the construction phase of a project to coordinate campus disruptions, inform building occupants of project work and impacts to the work area, facilitate relocation of furniture, materials or staff during various phases of the project, and manage move-in at the completion of project work. 
• Responsible for campus-wide communications, including posting project impact on the department website and the campus map, as well as providing excellent customer service, responsiveness, and managing customer expectations throughout the capital project life cycle.
• Manages the work of third party architectural and engineering firms as well as contractors working on campus to ensure that campus decision making is captured in design documents and carried through implementation, that campus standards for construction are being adhered to and that the project is proceeding according to assigned schedule and budget. 
• Provide solutions to project issues and regularly reports project status, hurdles and issues that may impact project schedule and budget to the Director of Construction, the Executive Director of Facilities Planning and Management and the Chief Administrative Officer.

Project Documentation

• Manages and maintains documentation of the project from design through construction.  This includes, but not limited to, maintaining project schedules, budgets, plans, communications, etc. in order to document project decision making and approvals, retrieval for audit purposes. 
• Manages the project budget capturing any unforeseen expenses and change orders for review by the Director of Construction and the Capital Outlay Administrator. 
• Ensures the accounting of project expenses to accurately report expenses and spend down of capital allocations in accordance with SUAM.
• Performs administrative tasks, including draft and signed correspondence, reports/files, memoranda, and other site obligations (e.g. tours, verification of inventory related to payment requests, etc.).
• Manages in maintaining a current construction project archive and database, and complete necessary forms to process construction management documentation, as well as assist with special project requirements.
• Performs other classification related duties as assigned, to ensure the smooth functioning of the office of Facilities Planning, Design and Construction.

Minimum Qualifications: Required Education and Experience

• Bachelor’s degree in a design and construction related field, such as architecture, urban planning, project management, construction management, structural or civil engineering,
• 2-5 years of professional and supervisory experience

Required Qualifications

• The incumbent must possess 2-4 years of progressively responsible administrative, technical, or professional analytical experience in a higher education environment.
• Working knowledge of California Public Works laws, public contract code, design and construction ordinances, and other regulations applicable to building, construction, maintenance, and repair including California Building Code, California Fire Code, ADA regulations, and other industry standards.
• Excellent administrative, communication, organizational, interpersonal, effective multi-tasking, and information management skills are required for this position including the ability to interpret, communicate, and apply State, industry and campus policies and procedures.
• The incumbent must be capable of creating and maintaining detailed and consistent documentation.
• The incumbent must be able to work in a collaborative teamwork culture, and provide problem solving with a sense of urgency, follow-through, and attention to detail.
• The incumbent must have the ability to determine campus customer needs and design requirements, with effective time management to resolution of open items.
• The incumbent must be capable of representing the University and the department in a professional manner.
• The incumbent must be familiar with all aspects of the design and construction process related to architectural, civil, mechanical, electrical, and other components of construction project management.
• The incumbent must have the ability to communicate effectively and work within a culturally diverse campus environment.
• The incumbent must have experience successfully managing multiple complex minor and major capital projects simultaneously.
• Ability to read, understand and interpret construction documents.

A strong background in MS Office as it applies to project management is required.

Preferred Qualifications

• Master’s degree in one of the aforementioned fields.
• Experience working on university-wide projects or capital projects is preferred.

Compensation and Benefits:

Anticipated Hiring Range: $7345 – $8,333 per month

Classification Salary Range: $3750 – $11,146 per month

The salary offered will take into account internal equity and experience among other factors.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here .

Position Information:

Work status: Full-time/Exempt/At-Will

Academic year schedule: Monday through Friday (8:00 am – 5:00 pm), some evenings/weekends.

Summer schedule: Monday through Thursday (7:00 am – 5:30 pm), some evenings/weekends.

This is a full-time management (MPP) position.  MPP employees serve at the pleasure of the campus President.  MPPs do not serve a probationary period and never receive permanent status.

First considerations will be given to candidates who apply by Tuesday, March 5, 2024 and will continue until the position is filled; however, the position may close when an adequate number of qualified applications are received.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) is required for employment.  CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.  Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Drivers License Check

Possession of a valid Driver’s License is required.  Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver’s license and reflects driving record.

Mandated Reporter

The person holding this position is considered a `mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents .

Statement of Commitment to Diversity

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Closing Statement:

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [email protected] .

Smoking

CSUSB is a smoke and tobacco-free campus.  See policy at  https://calstate.policystat.com/policy/6591951/latest/ .

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act