Administrative Associate V

Job Title

Administrative Associate V

Agency

Texas A&M University – Commerce

Department

College Of Science & Engineering

Proposed Minimum Salary

Commensurate

Job Location

Commerce, Texas

Job Type

Staff

Job Description

INSTRUCTIONS TO APPLICANT:

During the application process the “My Experience ” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.) ” to upload required documents. 

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.

Please provide the following documents :

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer). 
  If transcripts are from an international institution, it is the responsibility of the prospective staff member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance, please contact us at [email protected]

SUMMARY:

Works under general supervision and provides highly advanced administrative support.

DUTIES & RESPONSIBILITIES:

• Coordinates daily office support activities and administrative interactions. Assists in the coordination of daily work flow and the resolution of complex, highly sensitive and confidential matters. Provide organizational planning and problem solving skills.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Develops procedures for complex or specialized functions. Responds to inquiries and interprets rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• May hire, train and supervise student workers and support staff.

MINIMUM REQUIREMENTS:

• Education: High school diploma or equivalent combination of education and experience.
  Experience/ Knowledge/ Skills: Five years of related experience. Knowledge of word processing, spreadsheet, and database applications.

• Ability to: Ability to multitask and work cooperatively with others. Excellent written communication, analytical, interpersonal, and organizational skills. Ability to work in a high stress environment. Ability to work with sensitive information and maintain confidentiality. Ability to work independently once given a project.
• Physical Requirements:

• Other Requirements: Work beyond normal office hours and/or work on weekends.

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

SUPERVISION OF OTHERS:

None

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.