Support Officer Student and Staff Mobility

Support Officer Student and Staff Mobility (vub.be)

As an support officer  you will join the VUB Exchange Team in the International Relations Office. You will work in a highly international environment, collaborating closely with 5 colleagues from the EU team. This position provides administrative support for student and staff mobility in EU and Flemish-funded projects. 

Your tasks include: 

• Supporting the implementation of exchange scholarship programs funded by the EU and the Flemish government;
• Monitoring mobilities, along with related administrative procedures and documents for students and staff in exchange, using the VUB tools for mobility management; 
• Supporting the conclusion of inter-institutional agreements for exchange with international partners;
• Managing communication and maintaining web pages for mobility; 
• Providing first-line assistance to students coming/departing on exchange; 
• Organizing informative and promotional events on campus;
• Presenting and managing information sessions;
• Preparing interim and final reports. 

For this position, campus Etterbeek will be your main workplace, with the possibility of  remote work on a monthly basis for up to 50%. 

What do we expect from you? 

• Preferably, you hold a Bachelor’s or Graduate diploma; candidates with a Higher Secondary Education diploma and a minimum of 5 years of experience may also apply. 
• The working language of the team is English. Knowledge of Dutch is considered an added value.  You can  adapt your message easily depending on your audience. 
• You have good IT skills (Word, Excel, PowerPoint), and experience with database file management is a plus. 
• Ideally, you have several years of experience in student dossier management. 
• You enjoy having a varied task portfolio and can easily switch between different responsibilities. 
• You excel in efficiently managing tasks and setting targeted priorities. 
• You have a keen interest in administration and are not afraid to learn how to work with new software packages. 
• You can work independently and are a good team player. 

Are you going to be our new colleague? Then we offer you a contract of  indefinite duration with a gross monthly salary linked to grade 4 or grade 5, depending on your level of degree, competences and previous relevant work experience. Our salary scales can be found on our website under “Working at VUB”.

At the VUB we guarantee an open, involved and diverse workplace, where we offer you opportunities to (further) expand your career. In addition, you will enjoy benefits such as:

• Full reimbursement of public transport and/or a bicycle allowance;
• Free hospitalization and very attractive group insurance with guaranteed income;
• Working from home, a teleworking allowance of 50 euros per month, the tools to be able to work from home and be well rested;
• Tasty meals in our campus restaurants at an attractive rate;
• Advantageous sports and subscription, a range of discounts via Benefits@Work (in all kinds of shops, on flights, in petrol stations, amusement parks…) and Eco vouchers;
• Daycare on campus, discount on holiday camps;
• The space to shape your job content and continuously learn through our VUB learning platforms;
• An open and family friendly working environment with attention to your work-life balance, an exceptional leave scheme with 35 days of leave, office closure between Christmas and New Year and 3 extra days of leave
• And finally: friendly colleagues with a healthy drive and a good sense of humor 

Is this the job you’ve been dreaming of? Apply before the 14th of March 2024. (Send us your CV and letter in English)

Support Officer Student and Staff Mobility (vub.be)

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A comparative test (which you can do at home) ; this is scheduled fduring the week of March 18th.
• Step 3: A final interview scheduled the 29th of March (Morning) (although we reserve the right to change the date).

Do you have questions about the job content?

Contact Louise Debeer at [email protected]

Do you have questions about the selection procedure?

Contact Sammy-Jo Van Tendeloo at [email protected]

Do not forget to mention that you found this job ad on the Euractiv Jobsite!

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.