British Embassy

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View Vacancy – Corporate Services Manager (HUN24.072)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.

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Job Category
1

Foreign, Commonwealth and Development Office (Operations and Corporate Services)

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Job Subcategory
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Corporate Services Support

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Job Description (Roles and Responsibilities)
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Who we are:

The British Embassy in Budapest is part of a worldwide network, representing British political, economic, commercial and consular interests overseas and we are seeking to recruit a dynamic Corporate Services Manager.

What we are looking for:

This is an EO role focused on supporting the Head of Corporate Services (HCS), and deputising in HCS’s absence. Our Corporate Services Manager is responsible to ensure the day-to-day delivery of Corporate Services’ objectives, provide services in HR, finance and related procurement for Budapest staff, and support the wider UK Based community. By doing this the selected candidate will also have an important role in supporting the British Embassy’s Country Plan and in promoting the British Government policies and values in Hungary.

If you are motivated to work with others, have a strong customer focus and consider yourself to have good communication skills with an eye for detail and the ability to work with numbers, then this job is for you.

We offer Learning and Development opportunities as well as flexible working patterns.

Main responsibilities will include:

HR 35%

Concluding employment contracts with new staff employed in Hungary;
Managing the registration, induction and departure arrangements for staff employed in Hungary, working with internal and external stakeholders;
Calculations for monthly staff salaries for staff employed in Hungary, and working with an external provider;
Sick leave and holiday entitlement monitoring of staff employed in Hungary;
Supporting the introduction of new members to the Embassy:
Managing personal files and HR information related to staff employed in Hungary;
Arranging the annual occupational health checks for staff employed in Hungary;
Performance Related Pay arrangements for staff employed in Hungary including the calculation of payments, associated communications, managing employee card benefit scheme;

Finance 30%

Budget holder responsibilities of official funds related to staff costs such as salaries, travel, training and clothing allowances;
Review and authorisation of official payments in accordance with policy guidance;
Ensure accurate and timely reconciliation of local bank and cash accounts on a monthly basis;
Liaison with the Embassy’s external payroll advisor on salary and other statutory matters, salary/casuals calculation check.

Procurement 15%

Ensure procurement tenders for the Embassy are carried out in accordance with central policies and provide value for money;
Lead on contract management & sponsorship admin (contract/debit notes etc);
Negotiations with local hotels on rates and update of the Embassy internal guidance on this;
Manage & monitor the Embassy’s agreed supplier list working with the central procurement team;
Manage the Resource Management system (Oracle based) purchasing hierarchy at Post;
Approve requisitions, supplier set up and other local procurement process on the Embassy’s Oracle based ERM software;

Office administration and management 20%

Line management of one staff member;
Day-to-day administration of the section including ensuring information is stored efficiently in both electronic and paper format, and ensuring the accurate and timely collation, processing and reporting of information as required;
Regular and timely updates of key staff guidance including the Post Hub, Welcome and Induction packs, and local post policies;
Secretary to the Embassy’s Post Housing Committee;
Deputy Fire Safety Manager, Health & Safety representative and member of the Embassy’s Health & Safety Committee;
Cover for the Head of Corporate Services and other team members during absences;
Approving CCC expenses and leave/sick leave applications on Oracle based system, in line with guidance;
Liaison with the Commonwealth War Graves Commission (CWGC) centre.

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Essential qualifications, skills and experience
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Minimum of 3 years’ experience working in HR administration or in a customer solution focused environment;
Experience in HR related processes within a Hungarian entity;
Advanced written and spoken proficiency in English and Hungarian (C1 level or above under the Common European Framework of References for Languages*);
Good working knowledge of MS applications including Excel, Word and Teams.

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Desirable qualifications, skills and experience
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Further or higher qualification in Management, HR, Administration studies or similar;
Previous experience of an Oracle based finance and HR system (or similar);
Finance or forecasting/budgeting experience (financial acumen);
Experience of Health and Safety practices and processes.

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Required behaviours
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Making Effective Decisions, Managing a Quality Service, Working Together

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Application deadline
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11 March 2024

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Grade
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Executive Officer (EO)

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Type of Position
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Full-time, Fixed term, with possibility of renewal

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Working hours per week
1

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Region
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Europe, Eastern Europe & Central Asia

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Country/Territory
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Hungary

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Location (City)
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Budapest

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Type of Post
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British Embassy

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Number of vacancies
1

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Salary Currency
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HUF

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Salary
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HUF 797,342 per month gross payable 12 times per year

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Start Date
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1 April 2024

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Other benefits and conditions of employment
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This is a full-time position, 35 hours net per week, for a 2-years fixed-term contract which may be extended by mutual agreement.

The British Embassy Budapest has a strong commitment to work/life balance. Standard office hours are 09:00 -17:00 Monday to Friday with the possibility of flexi-hours within the opening hours 8.00-18.00. We also have mobile technology and offer hybrid working with remote working days to be agreed with line managers.

The successful candidate’s start date will be subject to confirmation of a background check and security clearance. You must have pre-existing work authorisation for the country in which this position is available in order to apply.

Staff recruited locally by the British Embassy are subject to terms and conditions of service according to national employment law of the country in which the vacancy is available.

Visa/work permit requirements: Candidates must currently hold the independent right to live and work in the specific country that the position is available and be prepared to ensure that right remains throughout the scope of the contract.

Please note that it is your responsibility to ensure you meet the legal requirements to live and work in this country.

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Additional information
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Please note that the deadline for applications is 23:55 (Budapest time) on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be advised that British Diplomatic Missions will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

*Please note for more information on the Common European Framework of Reference for Languages: Learning, Teaching, Assessment levels please click on the following link CEFR. Please bear in mind in case you are invited for an interview your language skill is going to be assessed.

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Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

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Budapest

To apply please copy and paste this link: https://fco.tal.net/vx/appcentre-ext/candidate/jobboard/vacancy/1/adv/

To help us track our recruitment effort, please specify on the application form/indicate in your cover letter where (tendersglobal.net) you saw this job posting.

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View Vacancy – Corporate Services Manager (HUN24.072)

British Embassy

View Vacancy – Corporate Services Manager (HUN24.072)

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