BACKGROUND:

Established in 1948, The International Union for Conservation of Nature (IUCN) is a membership Union composed of both government and civil society organizations. It harnesses the experience, resources and reach of its more than 1,300 Member organizations and the input of more than 10,000 experts. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. IUCN has had its operations in Tanzania for more than four decades working with many partners and supporters to implement a large and diverse portfolio of conservation projects ranging from management of protected areas, forest ecosystems, coastal resources, aquatic ecosystems, and climate change resilience.

Currently, Tanzania is implementing a suite of integrated projects in sustainable agriculture, coastal and ocean resilience, landscape restoration and water resources management that incorporate biodiversity conservation, gender, and climate change as a cross-cutting pillars.

IUCN Tanzania is seeking the services of a Programme Assistant to support the administrative and operational delivery of the current and planned portfolio of projects including: The Restoration Initiative, Bahari Mali, ReSea, SUSTAIN Eco, Sustain Pro, Integrated Water Resources Management, and Inclusive Conservation Initiative.

Under direct supervision of the SUSTAIN Programme Manager, the Programme Assistant is responsible for delivery of SUSTAIN Eco, The Restoration Initiative and Integrated Water Resources Management initiative in the Sumbawanga – Katavi Landscape in addition to complementing the operational and coordination requirements of other country projects.

RESPONSIBILITIES:

Project technical support;
Based in Mpanda – Katavi, the incumbent will be a key liaison between the programme headquarters in Dar es Salaam and partners throughout the other priority landscapes identified.
The incumbent will also support knowledge management efforts, digitization, and communications.
The Programme Assistant will be responsible for implementing project output areas related to Knowledge Management of integrated water resources management, catchment planning, conservation, restoration initiatives, carbon trading related piloting activities, water allocation planning, and climate-resilient initiatives.
Assist with preparation of annual work-plans and production of progress reports as required by IUCN and collaborating partners.
Organizes, coordinates and moderates’ knowledge sharing events such as multi-stakeholders’ forums, workshops, and conferences.
Provide technical information to support projects, business development efforts, knowledge base and other work products, as requested by supervisor and colleagues.
Track partners and contractors to ensure that project activities are delivered on-time.
Contribute to the development of communication materials to support information dissemination as well as development of case studies, data collection and surveys.

Programme operational and administrative support;
Assist the management of the project related expenditures in accordance with IUCN procurement procedures;
Acts as the contact person during the absence of project heads, following up on any priorities with appropriate staff and partners;
Acknowledge receipt of correspondence and documentation in the absence of project leads, and draft preliminary versions of correspondence;
Takes minutes of regular team meetings and other meetings as required;

Workshops and Events management;
Liaise with government, members of other organizations to coordinate logistical arrangements for workshops that take place in the landscape and beyond;
Liaise with and assist partners and consultants as required to ensure smooth functioning of activities in the landscape;
Coordinate and disseminate all internal and external material, including publicity and background documents for local and regional events;
Prepare training kits or information packages and sends material to participants in a timely manner.