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Legal Secretary

University of North Texas at Dallas

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Position Details
Position Information

UNT System Overview Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Legal Secretary
Department SYS-Gen Counsel-930000
Job Location Denton
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Salary Commensurate with Experience
Department Summary The Office of General Counsel represents the University of North Texas System in all legal matters. We are committed to exceptional representation and working collaboratively to render advice in an atmosphere of trust and respect. Through our legal services we assist our clients in an atmosphere of trust and respect. Through our legal services we assist our clients in fulfilling their mission and achieving their goals.
Position Overview This position performs moderately complex technical and administrative support in a team environment supporting lawyers and other staff in a public, in-house practice. Works under general supervision with considerable latitude for initiative and independent judgment.

Additional Posting Details

Minimum Qualifications Associates degree (or higher degree) and four years of administrative support/secretarial experience.
Knowledge, Skills and Abilities KNOWLEDGE
Clerical — Knowledge of clerical procedures and systems such as word processing, managing files and records, designing forms, developing access databases, processing incoming and outgoing mail, processing incoming documents, and other office procedures and terminology.
Customer Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
Administration and Management — Knowledge of case and document management systems.
Law and Government — Knowledge of laws, legal codes, court procedures, government regulations, executive orders, and agency rules.
SKILLS
Writing — Communicating effectively in writing as appropriate for the needs of the audience.
Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, and asking questions as appropriate. 
Speaking — Communicating clearly to others to convey information effectively. 
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Coordination — Adjusting priorities and actions in relation to changing priorities and needs. 
Time Management — Managing one’s own time and the time of others.
Priority Management – Recognizing the context in which issues arise and acting on their importance to clients and the office.
Social Perceptiveness — Being aware of others’ reactions and understanding why they react as they do.
Organizational – Arranging resources and assignments in a way that maximizes efficiency and usage of time.
ABILITIES
Written Comprehension — The ability to read and understand information and ideas presented in writing.
Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words.
Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
Written Expression — The ability to communicate information and ideas in writing so others will understand.
Information Ordering — The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Category Flexibility — The ability to generate or use different sets of rules for combining or grouping things in different ways.
Deductive Reasoning — The ability to apply general rules to specific problems to produce answers that make sense.
Preferred Qualifications Four years or more administrative support/secretarial experience with a law firm or in-house legal environment. Exposure to legal technology such as NetDocuments, Microsoft Office 365, Excel, Outlook, OneDrive is a bonus.
Required License / Registration / Certification
Work Schedule M-F 8am-5pm in the office.
Driving University Vehicle No
Security Sensitive This is a security sensitive position
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Legal Secretary
Physical Requirements Lifting up to 10 pounds, Sitting, Standing, Walking, Writing, Talk or Hear, Ability to communicate

Job Duties

o Under the supervision of one or more attorneys, the legal secretary will:

  • Type, edit, proofread and finalize correspondence, legal documents, and other administrative documents;
  • Organize and maintain electronic and paper files in accordance with office guidelines for document and case management;
  • Mail, fax, or arrange for delivery of correspondence;
  • Process incoming mail and documents;
  • Answer phone calls, route incoming calls, take messages;
  • Maintain attorney schedules and calendars;
  • Organize and coordinate meetings, conferences, training sessions and events;
  • Communicate effectively and professionally, in writing, by telephone or email, with people inside and outside the organization, representing the organization to the public, government, and other external entities;
  • Assist attorneys and paralegals in collecting information and records;
  • Prepare travel, time and expense reports in accordance with state regulations and policies;
  • Assist with records retention in accordance with applicable System and institution policies;
  • Compile data and prepare reports and written summaries;
  • Assist with establishing and revising office work procedures to improve office efficiency;
  • Submit requests for computer hardware and software assistance;
  • Order and maintain office supplies; and
  • Perform other secretarial, administrative and clerical duties as necessary.
  • Demonstrate attention to detail.
  • Have knowledge of computers & office technology (hardware and software) including Microsoft Office 365 applications such Word, Excel, Outlook, PowerPoint, OneDrive, Teams;
  • Ability to establish and maintain collaborative interpersonal relationships (team player);
  • Have knowledge of law office operations, case and document management systems and legal research methods;
  • Have knowledge of basic legal terminology, the civil and administrative court process and procedures, and governmental agency structures.
  • Demonstrated ability to conduct oneself in a professional and ethical manner and deliver legal services while maintaining confidentiality;
  • Ability to take initiative to complete tasks and demonstrate a level of independence to complete tasks with minimal supervision;
  • Ability to adapt to a considerable variety of change in the workplace, exhibit self-control and composure under the pressure of a fast-paced environment;

Posting Detail Information

Posting Number S7911P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/80729

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