Administrative Associate II

Job Title

Administrative Associate II

Agency

Texas A&M University

Department

Oceanography

Proposed Minimum Salary

$15.00 hourly

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

The Department of Oceanography in the College of Arts and Sciences at Texas A&M University (TAMU) is part of an alliance of Ocean Sciences at Texas A&M that spans the Marine Biology and Marine Sciences Departments at TAMU Galveston, Geochemical and Environmental Research Group. This alliance of Ocean Sciences represents a truly unique concentration of educational and research resources. Our educational and research capacity is greatly enhanced by close ties to the College Departments of Atmospheric Sciences, Geography, and Geology & Geophysics, as well as the Berg Hughes Center, and Texas Center for Climate Studies.

What We Want

The Administrative Associate II (Lead Office Assistant) will be responsible for providing advanced office support by assisting business staff, providing departmental customer service, and organizing and maintaining office resources and supplies. If this job description sounds interesting to you, we invite you to apply to be considered for this opportunity.

What You Need to Know

Salary Range: Compensation will be commensurate to selected hire’s experience.

Work Location: Ability to travel locally for events and supplies.

Required Education and Experience:

• High School Diploma or any equivalent combination of education and experience

• Two years of experience in general office or clerical work

Require Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others

Physical Requirements:

• Bending and lifting moderately heavy boxes

Preferred Education and Experience:

• Associate degree

• 3+ years of experience in general office or clerical work

Responsibilities:

• Logging/ Scanning Invoices and Procards: Processes incoming invoices and pro cards. Logging Invoices and Procards into department log. Scans documents to LaserFiche and verifies successful completion of tasks. Files in the reconciliation folder and forwarded to appropriate personnel for processing.

• Receptionist/ Customer Service: Greets all visitors to the department. Answers the main phone line and directs calls to appropriate personnel. Evaluates and distributes incoming mail, correspondence and inquires. Assists in problem solving for office activities. Orders office supplies and maintains office supply inventory.

• Travel / Special Events: Assists departmental staff with planning of meetings, seminars and other special events. Provides assistance to faculty by preparing flyers, preparing itineraries and other related functions.

• Access and Resources: Checks out keys to appropriate staff, students and faculty logging into the department data base. Ordering new keys when necessary. Logs departmental parking passes and departmental credit cards ensuring all appropriate documentation is received when returned. Schedules Oceanography rooms for classes, finals, qualifiers, seminars, group meetings, etc and performs other duties as assigned.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.