Business Coordinator II

Job Title

Business Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

Who we are

Student Affairs Finance provides financial support to the departments within the Division of Student Affairs. This position will work specifically in the Student Activities. The Department of Student Activities fosters and supports leadership, learning, and involvement opportunities that enhance the growth and development of students and recognized student organizations.  As members of the university community, Student Activities is committed to a philosophy of shared responsibility that develops leaders of character dedicated to serving the greater good and we subscribe to the Texas A&M core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.   

What we want

The Business Coordinator II is responsible for providing staff support and coordination of a variety of business activities including reviewing business documents and assisting in developing, monitoring, and reporting accounts and budget data as directed by supervisor. This position is responsible for accounts receivable/accounts payable for designated departmental accounts and assisting with staff travel.

What you need to know

Salary: $43,000 – $46,000 (based on experience)

Special Note: A cover letter and resume are strongly encouraged. You may upload them on the application under the CV/Resume section.

Position Details: Ability to work nights and periodic weekends as needed.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Three years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Excellent oral and written communication skills.

• Ability to use word processing, spreadsheet and database programs.

• Ability to multi-task and work cooperatively with others.

Preferred Qualifications:

• Master’s degree and/or professional certification in business, accounting or other related field.

• Experience in managing business operations and supervisory experience.

• Experience in Microsoft Office Suite, FAMIS accounting system, AggieBuy purchasing system, Concur travel

• system, Canopy, CitiDirect, Marketplace, iPayments, and StuAct Online Databases.

Essential Duties/Tasks:

Financial Oversight – AR/AP

• Responsible for accounts receivable/accounts payable for designated accounts.

• Monitors spending plans for applicable accounts.

• Serves as a liaison to university and off campus constituents.

• Responds to inquiries from account managers.

• Ensures adherence to inventory controls for compliance with university regulations.

• Administers designated payment cards.

• Responsible for the review and preparation of expense reports for the payment cards.

• Processes endowment expense vouchers as needed.

• Works on special projects as assigned.

Area Support – Travel

• Responsible for monitoring staff travel for compliance with university travel regulations, maintaining departmental professional development allocations, continually improving internal travel procedures, and providing trainings to travelers.

• Assists staff and groups with Concur travel requests.

Financial Support – Account Reviews

• Conducts account review meetings with account managers as needed or upon request.

• Provides backup support to Business Administrator II with monthly reviews of designated accounts in compliance with University rules and regulations as well as internal procedures.

Financial Oversight – Analysis

• Provides statistical and analytical budget analysis to ensure financial compliance and stability.

• Performs special financial analysis projects as directed by supervisor or unit head.

Advising – Financial Policies & Procedures

• Serves as primary reference for designated staff, advisors and student leaders for training, guidance and/or troubleshooting financial matters.

SOFC Support

• Provides backup support to the Student Organization Finance Center by processing documents and problem tickets as needed.

Why Texas A&M University? 

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & identities. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Health , dental , vision , life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays 

• Up to eight hours of paid sick leave  and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning  training, webinars, and limited financial support to attend conferences, workshops, and more 

• Employee Tuition Assistance and Educational Release time   for completing a degree while a Texas A&M employee

For additional information on benefits Click here

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.