Administration Officer – Executive Programs

Honesty Trust Respect Concern Love

• Full-time, Permanent
• Based at Richmond
• $65,119.65 – $71,043.30 per annum, plus super
• 17.5% annual leave loading and generous salary packaging options
• Progressive Workplace Flexibility options that enable genuine work life balance

About Odyssey House Victoria:

Odyssey House Victoria (OHV) is a place of hope and positive change for individuals working towards breaking their pattern of addiction. At Odyssey House we believe that every person should have the opportunity to change and grow. Our diverse teams work with individuals, families, and communities to reduce alcohol and other drug (AOD) use, improve mental health, and reconnect people to their family and the community. OHV is a dynamic and fast-growing organisation committed to excellence in service provision and innovation in responding to alcohol and other drugs use problems.

About this opportunity:

We are seeking an experienced and detailed orientated individual to be responsible for a range of administrative tasks, reception duties and other support tasks for both the Executive team and Development, People & Communications team!

Key areas of focus:

• Reception duties.
• Administration support.
• Training Support.

Duties include but are not limited to…

• Undertake general reception duties at front reception.
• Direct enquiries received to the appropriate OHV and other services.
• Composing routine correspondence, reports and other documentation as requested by the Executive Management Team
• Coordinating meetings across Executive calendars and scheduling meetings and other events
• Scheduling meetings and appropriate facilities, along with organising catering and tracking meeting actions or taking meeting minutes where required.
• Developing meeting agendas and supporting documentation as per the instruction of the Executive Management Team
• Facilitating staff registration and/or payment for functions, conferences, and seminar attendance along with organising catering and venues as part of the Odyssey training calendar
• Supporting the coordination of organisation-wide staff events

For a copy of the position description which outlines the full list of responsibilities, please click HERE.

Key Selection Criteria:

To be successful in this role, you must…

1. Have knowledge of OHV’s Programs & Services.
2. Be able to effectively liaise and communicate with a wide variety of people.
3. Demonstrate experience in providing administrative support with attention to detail in all administrative tasks, including coordination of meetings, preparation of meeting paperwork and undertaking resource bookings.
4. Have strong organisational skills with the ability to follow through on tasks.
5. Have sound communication skills (both verbal and written).
6. Have sound computer literacy in Microsoft Word, Excel, Outlook, and Teams.
7. Be able to maintain confidentiality in relation to staff and client information and other sensitive organisational matters.
8. Be able to produce accurate and timely meeting minutes and agendas.
9. Be able to prioritise, multi-task and work effectively within set timeframes and guidelines.

For a copy of the position description which outlines the full key selection criteria, please click HERE.

What we can give YOU!

In return we are committed to offering you an inclusive and transparent workplace culture where our people can develop to be their very best by:

• Ongoing learning and development opportunities and access to an extensive training calendar.
• Providing work that is meaningful and challenging, with career development opportunities through projects.
• Access to 24/7 counselling through our Employee Assistance Provider (EAP).
• Generous leave options such as 48/52 Purchased Leave, Study Leave and Long Service Leave.

Application information

Please apply directly via our ELMO careers website by clicking on Apply Now.

Applications should be addressed to Janet Beaumont and include your CV and a cover letter addressing the key selection criteria.

If you have any questions relating to the position, please contact Janet Beaumont, Executive Manager Development, People and Communications on 0438 383 655 or [email protected] using the subject line: Administration Officer – Executive Programs enquiry via EthicalJobs.

We will be assessing applications on a rolling basis and suitable candidates will be shortlisted immediately. This role will close once a suitable candidate has been selected which may be prior to the application deadline, so please don’t wait to apply.

Our commitment to diversity

At OHV we value diversity and believe that a range of backgrounds brings a variety of ideas, perspectives and experiences that will enhance our effectiveness. We promote a workplace that actively seeks to include, welcome and value unique contributions by encouraging people with disability, Aboriginal Australians, LGBTQIA, young people and people from culturally diverse backgrounds to apply for this position.

Safety screening

OHV is committed to child safety and is a child safe organisation. All OHV employees must undergo Police Records and Working with Children Checks. Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with us.

Mandatory COVID vaccinations

In line with OHV’s Mandatory Vaccination Policy, all Odyssey House Victoria staff are required to hold Fully Vaccinated (Boosted) status, having also received the Booster Vaccination. Evidence of this minimum of three (3) COVID-19 vaccinations will be requested during the onboarding process and offers will be rescinded where such evidence cannot be provided.

All Odyssey House Victoria sites are smoke free for all employees.