Associate Statistics Coordination Officer

<!–

Description

–>

• Events: Supporting the coordination of EGRISS organised and co-organised events which can include conferences, side events and webinars. Responsibilities include event design/preparation such as identifying speakers and supporting their preparations, administrative/logistical arrangements or developing and disseminating invitations etc.; event delivery such as agenda development, coordination of speakers, support to moderators etc.; and post-event follow up such as report development and dissemination as needed.
• Website: Managing EGRISS website (www.egrisstats.org) including content development and coordination, maintenance and updating of content using Wordpress, improving search engine optimization, and liaising with UNHCR’s Digital Service for website development work as needed.
• Newsletter/Updates: Development and publication of EGRISS quarterly newsletter including content development and coordination, managing review processes, maintaining the mailing list and liaising with UNHCR Klaviyo support team as needed. including for regular updates to members.
• Publications: Development and management of other EGRISS publications including EGRISS Annual Report, flyers and methodological papers, liaising with external graphic designers, videographers, translation and printing service providers when needed and/or conducting layout/design directly for simpler publications.
• Social media: Managing EGRISS social media accounts (currently twitter and youtube) to ensure regular and relevant content is shared and traction/reach is improved, including development of social media cards when relevant.
• General: Develop and maintain key communications support tools such as EGRISS’ dissemination list ensuring it is kept up to date, EGRISS’ events and communications calendar, EGRISS’ monitoring & evaluation database with a focus on communications and advocacy activities ensuring it is kept up to date to facilitate required reporting. Identifying opportunities and designing specific communications campaigns for specific products (e.g. new publications) will also sometimes be required.
• Network: Establishing EGRISS communications network with relevant partners (e.g. Steering Committee members, UN Statistics Division and regional commissions) to enhance EGRISS communications outputs.

• Governance: Organisation of Steering Committee meetings (including Annual High Level Steering Committee meeting), including preparing agendas, background material and presentations, drafting meeting minutes and logistical arrangements as relevant.
• Membership list: Maintaining EGRISS membership list ensuring it is kept up to date and can be used as an effective tool for different purposes.
• Reporting: Drafting and/or editing of EGRISS narrative reports to donors, UN Statistics Commission or other stakeholders, including coordination of input from team members as necessary and ensuring alignment with reporting guidelines/requirements.

• Country experience: Documenting experiences and lessons learnt from countries and institutions working to implement the international statistical recommendations produced by EGRISS, including the development of case studies to be shared through the EGRISS website. If funding allows, case studies could be enhanced through video content.
• Research: Contribute to or lead specific research or analysis efforts associated with Technical Subgroup or Secretariat activities. Specific focus would depend on background/interest of the Assistant as well as needs to the identified activity/ies.

• EGRISS events successfully delivered (regular)
• EGRISS all members meeting succesfully organised (end 2024)
• EGRISS website updated and maintained with increased/improved usage (ongoing)
• EGRISS quarterly newsletter published with increasing reach (quarterly) and members updates developed and disseminated (monthly)
• EGRISS publications professionaly developed and effectively disseminated (regular)
• EGRISS social media channels effectively utilised e.g. through improved reach (ongoing)
• EGRISS Steering Committee meetings successfully organized and minutes produced in timely fashion (every 6 weeks)
• EGRISS monitoring & evaluation database maintained and up to date (ongoing) 

• University Degree in Communications, Statistics, Public Policy, Social Sciences, International Relations or any other related field.

• 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree.

• Organisation of professional conferences, events or workshops (including in-person events and online)
• Writing / editing publications in English, including reports, newsletters, blogs etc.
• Using website content management systems (e.g. Wordpress), social media platforms and newsletter management tools (e.g. Klaviyo)
• Working with multi-stakeholder, multi-cultural projects with significant coordination needs
• Demonstrated interest or experience in relevant fields such as migration, forced displacement, statelessness, development data, national data systems

<!—

<!–

–>