04040000 – SL-CAREER CONNECTIONS CENTER

Fiscal Assistant III

Responsible for performing and monitoring fiscal and accounting functions for the budgeted career center accounts. Performs the actions of accounts payables, accounts receivables, completing deposits, journal entries, debt collection, maintaining account ledgers, sales tax, and other subsidiary functions required for fiscal management in the university’s PeopleSoft system. Documents all financial transactions of the various budgetary categories belonging to the Career Center. Ensures proper processing of all monies received and exiting the career center, ensuring they are properly safeguarded, documented, and deposited pursuant to existing university guidelines, divisional expectations, and the center’s practices. 

Coordinates, tracks, and reports all expense and revenue transactions through UF and career center-specific accounting and fiscal systems ( i.e. Symplicity , etc). Conducts and monitors all procurement actions including, but not limited to, working with p-cards, travel and expense, encumbrances, vendors, preparation and coordination of purchase orders, acceptance of merchandise, processing of invoices for payment, reimbursements, and, when required, additional tracking requests. May serve as the Career Connections Center liaison to other offices (UF, vendors, other academic institutions, etc.) in fiscal and associated matters.

Aids the center with administrative services and business functions to support the overall operation of the career center. Process human resources and personnel actions including but not limited to providing security access and working with unit supervisors to resolve complex personnel issues. Assists unit with processes and procedures that affect the employee lifecycle including but not limited to recruitment, onboarding, training, and terminations. 

Serves as lead for time and labor entries for all full-time staff, students and, when applicable, graduate assistants.  Reviews all time and labor entries in the UF System at the conclusion of each pay period to ensure accuracy and completeness, and either makes the necessary corrections or advises/collaborates with staff members’ supervisor(s) to make the necessary corrections. Initiates, processes, and monitors all staff, student, and graduate assistant employee payroll actions, including preparation of payroll sign-up and any follow-up fiscal actions required during the employee’s tenure with the Career Connections Center.

Ensures compliance with federal, state, university and department regulations, policies and procedures and proactively communicates about changes affecting business administrative services. Conducts research, benchmarks colleagues (on and off campus) for best practices, completes internal audits, and creates reports for the Career Connections Center’s fiscal and administrative activities. Compiles data, conducts research, performs analysis, and formulates recommendations.

Assists with special projects and provides administrative support for unit management as needed. Participates in department, division and university-wide meetings and committees. Track, report and communicates outcomes of projects and tasks to supervisor and other Center stakeholders, as needed, including: students, alumni, faculty/staff, and employers. Lives out Center’s values in all aspects of job function. Performs other duties as assigned.

Career Connections Center Values:

$21.00 –  $24.00 hourly

High school diploma or equivalent and five years of relevant general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

– General accounts transaction experience. 
– Demonstrated competence in office administration, computer and technological skills, teamwork, service excellence, effective communication (written and verbal), and detail-oriented.

– Skilled in computer applications
– Interpersonal skills
– Good listening skills, helping skills, and relationship management
– Ability to work independently and contribute to a team
– Must have skills in communicating with the general public and with using the internet.

This position has been reposted. Previous applicants are still under consideration and need not reapply.

In order to be considered, you must upload your cover letter and resume.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.