1.  Cash Flow Projection, Monitoring & Budget Execution   

• Ensure timely preparation of a cash flow projection for HarvestPlus on quarterly basis  
• Review and update cash flow statement with actuals on a monthly basis  
• Communicate the updated cash flow statement to the HarvestPlus Country Crop Manager and Alliance Africa and HarvestPlus finance at Cali. 2.  Payment Processing and Documentation
• Scrutinize incoming invoices and demand notes for legitimacy  
• Process payments to HarvestPlus Staff and Partners and ensuring proper support 
• documentation is attached in accordance with the acceptable accounting practices  
• Ensure accounting documents are Properly numbered and stamped before filling  
• Ensure proper filling of financial and accounting records at the station for easy retrieval

3.  Transaction Recording   

• Ensure proper entry of financial transactions into web journals on a daily basis  
• Print copies of web journal batches as soon as they are send for approval  
• Generate on a monthly basis a record of all transactions entered during the month and forward to the regional finance office
  

4.  Payables and Receivables Analysis and travel legalizations and follow-up   

• Conduct a monthly review of balances with a view to regularize them  
• Review invoices payables and make timely payments as appropriate  
• Raise invoices and/or follow up in respect of receivables  
• Review travel claims/advance and ensure timely submission and processing of advances and  legalizations  
• Follow up on payment of per diems and reimbursements during workshops.  
• Analysis and follow-up of the personal accounts for HarvestPlus staff and Partners

 
6. Internal Control Systems and Risk Management   

• Ensure existence of an effective internal control system on key office operations and 
  procedures as specified in the financial management manual  
• Follow-up on all tax issues and advise accordingly  
• Capture by continuous inventory areas where the station gets exposed to risk  
  Conduct physical verification of assets  

 

7.  Project Management Support   

• Review project Budgetary information for planning and forecasting, print budget execution  report and prepare monthly updates to the site coordinator.  
• Follow up and monitor payments to partners and financial reporting from them, assisting as  necessary in preparing their returns and reviewing their expenditure supporting documentation  
• Attending project team meetings and providing back up on project financial issues 

 

Requirements

   Bachelors’ degree in a relevant subject with proven finance and accounting skills  

   At least one (1) year of relevant work experience

   Prior experience with donor funded projects  

   Good oral and written English and excellent French communication skills  

   High level of computer skills