Background

UN Women grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

3R Programme Background:

UN Women is implementing a programme called the ‘Transformative approaches to recognize, reduce, and redistribute unpaid care work in women’s economic empowerment programming’ (‘3R Programme’) which is implemented in Rwanda. The overarching goal of the programme is to remove the structural barriers to women’s full and equal participation in the economy by recognizing, reducing, and redistributing unpaid care work. The 3R Programme builds on UN Women’s expertise at the global, regional, and country level as well as UN Women’s existing strong partnerships with women’s cooperatives and other women’s rights organizations, traditional leaders, communities, men and boys, and the private and public sectors to address unequal power relations, systemic discrimination and harmful norms and practices that underpin inequities in care work. In particular, the 3R programme will complement existing UN Women programmes on rural women’s economic empowerment in Rwanda, by developing a care component which aims to recognize, reduce, and redistribute women’s unpaid care and domestic workloads and overall time poverty.

About the Position:

Under direct supervision of Unpaid Care Work Programme Coordinator, the Programme Associate will provide programmatic, financial, and administrative support and guidance regarding UN Women/ Donor procedures to the 3R project and Programmes. The overall role of the 3Rs Programme Associate is to support the 3Rs project operational elements at country level.

Duties and Responsibilities

Functions 

Provide administrative and logistical support to the formulation and management of the Programme.

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements.
• Provide technical guidance to the programme and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the programme and support implementation of audit recommendations.
• Review programme data from the 3R programme;
• Identify sources and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

Provide administrative support to the financial management of the Programme

• Create projects in Quantum system, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
• Provide administrative support in monitoring budget preparation and the finances of programme; including the finalization of FACE forms;
• Review financial reports;
• Follow up payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Quantum system for the programme; register good receipts in Quantum system;
• Assist in the preparation and follow up of cost-recovery bills in Quantum system.

Provide administrative support to the Programme

• Undertake all logistical, administrative and financial arrangements for the programme for meetings, workshops, events, and missions;
• Make travel arrangements for the programme, including travel requisitions and claims;
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Provide any other support needed.

Provide administrative support to Resource Mobilization

• Prepare cost-sharing and other agreements; follow up on contributions within the programme resource mobilization efforts;
• Organize, compile and process information from donors, country office, and programme, as inputs to various databases and documents.

Facilitate knowledge building and knowledge sharing

• Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
• Provide administrative support to the organization on trainings for the office staff and partners on programme and operations related issues.

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Functional Competencies

• Good knowledge of programme management;
• Ability to administer and execute administrative processes and transactions;
• Ability to create, edit and present information in clear and presentable formats;
• Ability to manage data, documents, correspondence and reports information and workflow;
• Strong financial and budgeting skills;
• Strong IT skills.

Required Skills and Experience

Education:

• Bachelor’s degree in business or public Administration is required.

Experience:

• 6 years of progressively responsible in administration and programme management support.
• Experience in the usage of computers and using multiple office software packages is required.
• Experience in the use of modern web-based systems is desirable.
• Experience in supporting a team is required.

Language Requirements:

• Fluency in English and French is required.
• Knowledge of another UN official working language is desirable.

All applications must include (as an attachment) a completed UN Women Personal History form (P-11) which can be downloaded from https://www.unwomen.org/sites/default/files/2022-07/UN-Women-P11-Personal-History-Form-en.doc

Please note that the system will only allow one attachment and candidates are required to include in the P-11 form links for their previously published reports and articles completed within the last two years. Applications without the completed and signed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Notes:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.

Diversity and inclusion:

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.